Job Description
IPOA/HR/11/2024: PRINCIPAL MONITORING OFFICER, IPOA GRADE 6 (1
POSITION) (CONSOLIDATED SALARY KSH.: 165,380 – 270,600)
Job Title Principal Monitoring Officer
Grade IPOA 6
Directorate Inspections, Monitoring and Preventive
Services
Department Monitoring and Preventive Services
Location / Work Station Headquarters, Nairobi / Regional Office
Reporting Relationships
Reports to Assistant Director, Monitoring
Direct Reports Senior Monitoring Officer
Indirect Reports Monitoring Officer I
Job Purpose
Responsible for coordinating monitoring of policing operations affecting members
of the public.
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
1. Supervise implementation and/or review of policies, strategies, guidelines, plans,
standards and procedures pertaining to monitoring while ensuring compliance
with relevant laws, rules and regulations;
2. Supervise monitoring of operations of the Internal Affairs Unit of the National
Police Service;
3. Coordinate implementation of capacity building programs on prevention of
police misconduct;
4. Supervise implementation and/or review of monitoring tools, concepts and
controls to suit emerging trends in policing;
5. Manage records in the division;
6. Coordinate development of internal reports in the division;
7. Coach, mentor, supervise and facilitate capacity development activities for
staff under their purview.
II. Operational Responsibilities / Tasks
1. Monitor police operations affecting members of the public;
2. Conduct compilation of monitoring reports with recommendations to the
service or any state organ;
3. Monitor and follow up on implementation of recommendations arising from
police operations monitored;
4. Conduct preventive services operations in the Authority aimed at
professionalizing the National Police Service;
5. Conduct studies on trends and patterns of police misconduct;
6. Conduct rapid monitoring of police operations in the Authority;
7. Monitor and follow up with other departments and divisions to track
implementation of recommendations made by the Authority to the National
Police Service or any other state organ;
8. Collaborate with other departments and divisions for effective monitoring;
9. Develop and implement annual work plan and budgets;
10.Identify risks and formulate mitigation measures;
11.Communicate and implement management decisions;
12.Implement risk mitigation measures;
13.Implement Management decisions;
14.Develop and implement individual work plan.
Job Dimensions:
I. Financial Responsibility
Coordinate preparation of Work Plans, procurement plans and the Budgets
II. Responsibility for Physical Assets
Responsible for Office equipment, furniture and records
III. Decision Making / Job Influence
1. Managerial decisions
2. Operational decisions
IV. Working Conditions
Predominantly in an office setting with occasional field travel.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
Master’s Degree in any of the following disciplines: Law, Public Administration,
Public Policy, Criminology & Criminal Justice, Education, Sociology, Political
Science, Social Sciences, Military, Security Studies or equivalent qualification from
a recognized institution; and
Bachelor’s Degree in any of the following disciplines: Law, Public Administration,
Public Policy, Criminology & Criminal Justice, Education, Sociology, Political
Science, Social Sciences, Military, Security Studies or equivalent qualification from
a recognized institution.
Professional Qualifications / Membership to professional bodies
1. Professional qualification and membership to a professional body where
applicable;
2. Management course lasting not less than four (4) weeks from a recognized
institution.
Previous relevant work experience required.
Served in the position of Senior officer in either inspections, monitoring or
preventive services for a minimum period of three (3) years at IPOA grade 7 or
for a period of nine (9) years in inspections and monitoring in the public or private
sector.
Functional Skills, Behavioral Competencies/Attributes:
Functional Skills: Behavioral Competencies/Attributes:
1) Organization and Planning Skills
2) Dispute Resolution Skills
3) Decision Making Skills
4) Interpersonal Skills
5) Communication Skills
6) Negotiation Skills
7) Analytical Skills
8) Investigations skills
1) Transparency and accountability
2) Ethics and Integrity
3) Team player
4) Creativity and innovation
5) Resilience
6) Independence