Job Description
SENIOR HUMAN RESOURCE AND ADMINISTRATION OFFICER GRADE ASB 5. JOB REF:
PSASB/03/2021
Terms of Service: Permanent and pensionable
Job Summary:
Reporting to the Manager Human Resource Management & Administration, the Senior Human
Resource and Administration Officer will be responsible for:-
1. Preparation and implementation of human resources and administration strategies policies,
regulations and procedures and guidelines.
2. Assisting in the development of Human Resource Planning and Development
3. Development and implementation of Performance Management Systems, staff training and
development programs, skills inventory management and career progression in the
organization.
4. Coordinating the organization’s internship/attachment/young professionals program.
5. Participating in recruitment and selection of staff as per the recruitment policy.
6. Conducting staff induction
7. Processing staff payroll, retirement benefits, gratuity and other terminal dues and timely
remittance of statutory deductions
8. Coordinating Training Needs Assessment, ensure implementation of suitable training programs
and monitor the effectiveness of training and development programs.
9. Facilitating compliance with relevant labour legislation, rules, regulations and policy
frameworks on human resource management and administration matters.
10. Undertaking continuous appraisal and review of the Board’s Terms and Conditions of Service
and make recommendations for improvement
11. Coordinating employee satisfaction and work environment surveys and implementation of the
survey findings.
12. Administering staff medical scheme, GPA, Group Life, WIBA, Pension, wellness programs and
other staff benefits.
13. Maintaining and updating employee records
14. Analyzing and follow up to ensure resolution of employee grievances and complaints.
15. Providing secretarial services to statutory committees and file quarterly reports to respective
agencies.
16. Allocating office space, ensure availability of office equipment, furniture and working tools to
every member of staff and maintain an inventory of all physical assets.
17. Overseeing scheduling of repairs and preventive maintenance for office furniture and
equipment.
18. Preparing Terms of Reference and Service Level Agreements for outsourced services
19. Coordinating compliance with statutory obligations related to Health & Safety, HIV & AIDs,
Alcohol and rug Substance Abuse, Gender and Disability Mainstreaming, Environmental
Sustainability and other requirements in working environment.
20. Coordinating transport services and maintenance of organization’s fleet in accordance with the
set policies and procedures.
Requirements for Appointments
i) Served in the grade of Human Resource Management Officer I or a comparable position in
the Public Service for a minimum period of three (3) years;
ii) Bachelor’s degree in any of the following disciplines: Human Resource
Management/Development, Business Administration/Management, Human Resource
Planning or any other Social Science from a recognized institution
iii) Diploma in Human Resource Management from a recognized institution
iv) Certificate in Senior Management Course lasting not less than four (4) weeks from a
recognized institution
v) Be a member of the Institute of Human Resource Management (IHRM)
vi) Be of proven integrity, transparency and accountability;
vii) Certificate in computer application skills from a recognized institution; and
viii) Shown merit and ability as reflected in work performance and results
ix) Fulfilled the requirements of Chapter Six of the Constitution.