Job Description
SENIOR SUPPLY CHAIN MANAGEMENT OFFICER ASB 5 REF: PSASB/06/2022
Terms of Engagement: Permanent and Pensionable
a) Job Summary
Reporting to the Principal Supply Chain Management Officer, the Officer will be responsible for:
i) Providing input in the development of procurement and stores guidelines and manuals
to streamline, standardize and ensure integrity of procurement and asset disposal
processes;
ii) Identifying and evaluate risks and implications of the departmental activities;
iii) Providing input into the departmental work plans and compile budget estimates to inform
the departmental planning process;
iv) Implementing the policies, procedures, standards and manuals to the supply chain
function to safeguard the integrity of the procurement processes of the Board;
v) Preparing and distribute procurement and asset disposal opportunities including
invitation of tender, request for quotation and proposal, registration of suppliers and
expression of interest;
vi) Creating and link selected suppliers in the ERP portal for response of quotations.
vii) Drafting clarifications to bidders, addendums and any amendments to tender documents;
viii) Uploading the relevant information to the Public Procurement Information Portal (PPIP);
ix) Uploading the procurement plan in the ERP and facilitate payments in the ERP system;
x) Liaising with suppliers to ensure appropriate response in the ERP payment process;
xi) Providing secretarial services to the respective procurement committees
xii) Preparing local purchase orders (LPO) and local service orders (LSO);
xiii) Drafting contracts, supplier correspondence, award and regret letters;
xiv) Developing and upload tenders in the Public Procurement Information Portal (PPIP) and
the Board’s website;
xv) Coordinating with suppliers and service providers on resolving operational issues to
maintain positive relations;
xvi) Updating periodically the list of registered suppliers for the Board;
xvii) Ensuring compliance with government circulars, and statutory requirements relating to
public procurement and asset disposal matters;
xviii) Developing the periodic reports for submission to the relevant authority on matters
relating to procurement and asset disposal;
xix) Liaising with user departments to identify obsolete and unserviceable stores for disposal;
xx) Undertaking periodic and annual stock taking for prudent inventory management;
xxi) Carrying out market surveys and research to inform continuous improvement initiatives
for the supply chain management function; and
xxii) Developing and administer the supplier performance tools and analyse the performance
of suppliers engaged by the Board
b) Job Specification
The successful applicant should meet the following specifications:
i) Served in the grade of Supply Chain Management Officer 1 in the Public Service for a
minimum period of three (3) years ;
ii) Bachelor’s Degree in any of the following disciplines: Procurement, Purchasing, Supply
Chain Management, Logistics, Business administration or any equivalent qualifications
from a recognized institution;
iii) Diploma in Procurement or supplies Management, or equivalent qualification from
recognized Institution.
iv) Be a registered member in good standing of the Kenya Institute of Supplies Management
(KISM) or Chartered Institute of Purchasing (CIPS);
v) Proficiency in computer applications; and
vi) Certificate in Management Course lasting not less than four (4) weeks from a
recognized institution; and
vii) Fulfilled the requirements of Chapter Six of the Constitution.