Job Description
OFFICE ADMINISTRATOR – ASB 5 REF:PSASB/07/2022
a) Job summary
Reporting to the Chief Executive Officer the officer will be responsible for:
i) Coordinating schedules of meetings and appointments for the CEO;
ii) Maintaining the CEOs diary, calendar and schedule of appointment;
iii) Coordinating local and international travel for the CEO and the Board Members;
iv) Organizing meetings and forums under the CEOs office;
v) Management of incoming and outgoing mails in the CEO’s office
vi) Offering secretarial services in Management/Board meetings and follow up on action
points;
vii) Ensuring the security of office records/classified materials, equipment and office
machines;
viii) Managing Executive Office protocol.
ix) Manage the secret registry;
b) Job Specifications
The successful applicant must meet the following specifications:
i) Served in the grade of Senior Assistant Office Administrator or equivalent for a minimum
period of Six (6) years;
ii) Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management
from a recognized institution; or Bachelor’s degree in social sciences plus Business
Education Single and Group Certificate (BES & GC) Stages I, II, III, Training in Secretarial
Services, Business Communication from KNEC or any other recognized institution;
iii) Diploma in Secretarial studies, from the Kenya National Examinations Council or
equivalent.
iv) Certificate in Supervisory Skills Course lasting not less than two (2) weeks from a
recognized institution
v) Good communication and interpersonal skills; and
vi) Fulfil the requirements of Chapter Six of the Constitution.