Job Description
. IPOA/HR/19/2023; SENIOR SUPPLY CHAIN MANAGEMENT OFFICER, IPOA GRADE 7
(1 POSITION) (CONSOLIDATED SALARY KES. 90,000 – 130,000)
Reports to: Principal Supply Chain Management Officer
Direct Reports: Supply Chain Management Officer I
Indirect Reports : Supply Chain Management Officer II
Job Purpose
Responsible for administration of the supply chain function to ensure timely availability of
goods, works and services in the Authority.
Key Responsibilities/ Duties / Tasks
II. Operational Responsibilities / Tasks
1. Implement policies, strategies, guidelines, plans, standards and procedures that
impact on supply chain management while ensuring compliance to applicable
laws, statutes and circulars;
2. Conduct market surveys/research to inform procurement of goods, works and
services;
3. Implement Annual Procurement and disposal plans;
4. Implement capacity building programs on supply chain processes in the Authority;
5. Conduct registration/prequalification of suppliers and maintenance of the lists;
6. Maintain inventory/stores in compliance with the relevant regulations;
7. Maintain and update records in the division;
8. Develop internal and external reports in the division;
9. Implement risks mitigation measures;
10. Supervise issuance of items to staff
11. Develop and implement individual work plan
I. Financial Responsibility
Prepare annual work plan and budgets.
II. Responsibility for Physical Assets
Responsible for Office equipment, furniture and records
III. Decision Making / Job Influence
Operational decisions
IV. Working Conditions
Predominantly in an office setting with occasional field travel
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
Bachelor’s Degree in any of the following disciplines: Procurement, Purchasing, logistics,
Business Administration, Commerce or its equivalent qualification from a recognized
institution
Professional Qualifications / Membership to professional bodies
1. A member of the Kenya Institute of Supplies Management (KISM)
2. Supervisory course lasting not less than two (2) weeks from a recognized institution
Previous relevant work experience required.
Served in the grade of Supply Chain Management Officer I, IPOA job grade 8 for a
minimum period of three (3) years or six (6) years in comparable and relevant position in
the public or private sector
Behavioral Competencies/Attributes:
1) Transparency and accountability
2) Ethics and Integrity
3) Team player
4) Creativity and innovation
5) Emotional intelligence
6) Resilience
7) Independence