Job Description
1. JOB TITLE: Human Resource and Administration Manager
2. LOCATION: Bomet County, Kenya.
EMPLOYER: Bomet Water & Sanitation Company Limited.
TERMS OF EMPLOYMENT: Contract (Three years’ renewable based on performance).
Job purpose
Responsible for developing, implementing and effectively managing Human capital and Administration
policies, strategies, systems and processes and ensures these are aligned to the corporate strategic objectives
and increase productivity and enhance organizational effectiveness.
Coordinate the implementation of administrative support services such as visitor reception, mail delivery,
document/information management, occupational safety and maintenance of office facilities.
Reporting relationship
This role reports to the Managing Director.
Supervisory Role
Human Resource Officer, Human Resource Assistant, Administrative office, Administrative Assistant, Office
Assistant, Drivers, Security Officers, ground’s men/women, Registry Assistant
Job Specification.
i. The HRAM will report to the Managing Director. The duties and responsibility of the officer will
entail:
ii. Provide professional leadership in the development and implementation of human capital and
administration plans and budgets, outlining activities to be undertaken, resource requirements, key
performance measures and indicators as well as expected outcomes.
iii. Ensure Performance management by operationalizing performance contracts and staff appraisal
system.
iv. Oversee the management of change process within the company, team building and positive work
attitude.
v. Payroll Management
vi. Provision of guidance and counselling services to the employees
vii. Ensure timely Preparation of Departmental Work plan, Budget and reports
viii.Coordinate compilation and submission of relevant Departmental performance reports for the
attention of the Managing Director in collaboration with the executive Secretary.
ix. Automation of HR function to enhance efficiency and effectiveness
x. Develop and implement performance rewards and motivation system
xi. Developing and updating sound human resources policies based on the Labour laws, create
awareness of the policies and ensure safe custody, implement human resource policies and
procedures aimed at enhancing workplace relations and ensuring that employees are treated fairly,
uniformly and equitably.
xii. Conduct workforce analysis, determine optimum staff requirements and design organizational
structures that maximize synergies across functions to support the implementation of the approved
strategic plans.
xiii.Develop job descriptions and competency profiles in liaison with other departments to facilitate
human capital planning, staff recruitment and selection, performance management, training and
development, job evaluation and pay structure design as well as career planning.
xiv.Develop and implement the performance management system and ensure that individual and team
performance is continuously monitored and measured against targets aligned to the strategic
direction by clearly defining performance measures and indicators, expected timeframe as well as
resource requirements.
xv. Assess training needs and carry out baseline attitude surveys in order to design and implement
relevant training programme aimed at building staff capacity.
xvi.Resolve employee grievances and disciplinary cases, recommending appropriate action to solve
problems and assist employees in finding satisfactory solutions to personal problems through
counselling services.
xvii. Ensuring timely and economic provision of administrative services such as adequate office
supplies, transport, insurance and maintenance of plant & equipment.
xviii. Manage the recruitment and selection policies and process in consultation with the
Managing Director in order to ensure that BOMWASCO has qualified human capital with the
required competencies necessary for implementation of functional strategic management plans.
xix.Develop and coordinate the implementation of staff induction and on-the-job orientation
programme aimed at providing new staff with relevant information about the technical and social
aspects of their work.
xx. Ensure that the terms and conditions of service and remuneration are revised periodically in
conformity with the prevailing Labour market and WASREB guidance as need arises to promote staff
morale and enhance sense of belonging amongst staff.
xxi.Oversee the implementation of an effective human resource management information system for
monitoring, tracking and evaluating employee activities including staff training, performance
management, medical, pension and welfare programme
xxii. Oversee proper maintenance, storage and security of personnel records to ensure integrity
of data and information related to human capital development programmes as well as administrative
support services.
xxiii. Oversee the administration of employee medical and insurance packages including workers
compensation through the appropriate benefit schemes such as NHIF, NSSF, and other employee
welfare programmes.
xxiv. Oversee and coordinate the functions of the administration section and provides guidance
on related matters such as cost-effective mail delivery systems, data/information management, office
security, vehicle maintenance, communication facilities and front office reception services. xxiv.
Prepare and submit relevant reports as and when required xxv. To provide leadership, guidance and
inspiration to the team to ensure high level of staff engagement. xxvi. Administer and coordinate
Staff welfare issues.
xxv. Any other duties as may be assigned from time to time by the Managing Director or the
Board
Person Specification
For appointment to this position, the person must have;
i. Bachelors’ degree in HRM, Business Administration/Management, Social
Sciences from a recognized university;
ii. Membership to a professional body IHRM
iii. CHRP (K) or Higher National Diploma
iv. Ten (10) years relevant experience, Five (5) years at Senior Management
level
v. Master’s Degree shall be an added advantage
vi. Understanding of Labour laws.
vii. Computer Knowledge and understanding of ERP system
viii.Report Writing Skills Demonstrated high performance and leadership in previous roles
ix. Meet the requirements of Chapter Six (6) of the Constitution
Key Competence and Skills
i. High level of integrity and maturity including team working / building skills
ii. Effective interpersonal and communication skills
iii. Public Relations Skills
iv. Ability to work under pressure and multitask
v. Ability to drive change and innovations
vi. Professional in good standing
vii. Planning Skills
viii.Negotiations and conflict resolution Skills
ix. Sound judgement
Terms and Condition of Service:
The Position of Human Resource and Administration Manager will be on Three (3) years renewable Contract
based on satisfactory performance.
RENUMERATION
An attractive remuneration package commensurate with the responsibilities of the job and the experience of
the individual will be negotiated with the best evaluated candidate.