Job Description
FINANCE AND ADMINISTRATIVE OFFICER
Tenwek Hospital College
Job Summary: The jobholder will prepare activity budgets, budget revisions, financial reports and provide administrative
support to the College. S/he will be responsible for the financial and administrative management of the College activities
and assists in the preparation of quarterly and annual work plans and progress reports for review and monitoring.
Key Responsibilities and Duties
Responsible for providing general financial and administrative support to the College;
Take own initiative and perform daily work in compliance with annual work schedules;
Support College management in performing budget cycle: planning, preparation, revisions, and budget execution;
Provide assistance to partner agencies involved in College activities, performing and monitoring financial aspects to
ensure compliance with budgeted costs in line with Hospital policies and procedures;
Monitor College expenditures, ensuring that no expenditure is incurred before it has been authorized;
Assist College team in drafting quarterly and yearly financial College progress reports;
Ensure that Hospital procurement rules are followed during procurement activities that are carried out by the College
and maintain responsibility for the inventory of the College assets;
Perform preparatory work for mandatory and general budget revisions, annual physical inventory and auditing, and
assist external auditors in fulfilling their mission;
Ensure the College utilizes the available financial resources in an efficient and transparent manner;
Ensure that all College financial activities are carried out on schedule and within budget to achieve the College outputs;
Perform all other financial related duties, upon request
Assist the College Principals in preparation of sub-contracting agreements with partners and ensure their effective
implementation and monitoring with regard to finances
Assist the College Principals in preparation of the College implementation review by providing financial data
Maintain day-to-day management of financial operations of the College in accordance with established rules,
regulations and relevant manuals
Effect payments according to Hospital guidelines and procedures
Prepare accurate financial reports, including monthly, quarterly and annual financial reports
Presentation of information on the status of financial resources as required
Ensure College annual audit exercise are conducted and support the auditing team with all the necessary information and data.
Maintain a proper filing system and office administration
Any other related duties assigned by your supervisor.
QUALIFICATIONS, KNOWLEDGE, AND SKILLS
The applicant must hold a Bachelor’s degree in finance, commerce, business administration.
Finance and/or Accounting Certifications like CPA, ACCA is an added advantage.
Post graduate training in Finance and Accounting is desirable.
At least a minimum of four (4) years working experience in Finance and Administration
Experience in accounting processes and procedures, and financial reporting;
Skills in preparation of information on the status of financial resources as required;
Ability to handle a large volume of work under time constraints;
Ability to anticipates client needs and addresses them promptly;
Proficient in software applications (Excel, Ms. Word among others).
Ability to communicate effectively
Good interpersonal skills
Excellent verbal and writing communication skills.