Job Description
MG6
Reporting to the Assistant Manager, Records he/she will be responsible for ensuring that
the preparation and updating of file indices is effectively done.
KEY RESPONSIBILITIES:
• Participate in conducting records surveys and appraisals for preparing and
implementing records retention and disposal schedules;
• Implement procedures for classification, maintenance, protection and disposition;
• Ensure retrieval, amalgamation of files and capturing of requests, complaints and
complements in the records;
• Ensure the management system (TQM, register) is done effectively;
• Ensure Preparation and updates of records management system;
• Search for records/files in the system for retrieval of records;
• Process and index files/records to dispatch to the customers;
• Ensure Sorting, arranging serially and return of files into the shelves;
• Undertake record census to identify missing/overdue files; and
• Ensure the capturing of data for files outside the system.
JOB REQUIREMENTS/SPECIFICATIONS:
• Bachelor’s degree in any of the following disciplines: Information Sciences; Records
Management and Information Technology, Archives and Records Management or
related field from a recognized Institution;
• Professional qualification in any of the following disciplines: Information Sciences;
Records Management and Information Technology, Archives and Records
Management or related field from a recognized Institution;
• At least five (5) years’ work experience.