Job Description
DEPUTY SECRETARY, HUMAN RESOURCE AND PLANNING, JOB GROUP ‘CPSB 04’ (Q) ONE (1) POST (COUNTY PUBLIC SERVICE BOARD)
Terms of Service: Permanent and Pensionable
Duties and Responsibilities
Deputize the Board Secretary to:
1. Organize and coordinate Board meetings;
2. Circulate preliminary notices and agenda for Board meetings in consultation with Board Chairperson and Secretary;
• Ensure Board files are compiled and dispatched to members before meetings are held;
1. Maintain and distribute accurate minutes of the Board meetings to the members;
2. Ensure that resolutions and action points from Board meetings are circulated to affected County ministries or individuals within the stipulated timeframe;
3. Record proceedings of Board retreats and other external meetings;
• Make regular reports for submission to the County Assembly on the execution of the Board functions.
• Circulate preliminary notices for meetings of committees of the Board, in consultation with respective Committee Chairpersons;
1. Ensure Board committee files are compiled and dispatched to members before meetings are held;
2. Prepare and distribute accurate minutes of the committee meetings to members; and
3. Ensure actions points from Board committee meetings are circulated to the relevant County Ministries or individuals and responses received for tabling to the full Board.
• Facilitate the recruitment process in Kitui County and preparing guiding notes to the selection Board;
• Supervise, plan, assign, monitor and appraise the work of secretariat staff;
• Processing promotions and acting appointment of County Public Officers;
1. Preparing briefs on disciplinary cases received in the County and tabling them before the Board for decision making;
• Preparing briefs on appeals and applications for review to be considered by the Board;
• Assist the Board in enhancing its corporate governance policy and ensuring compliance throughout the County:
• Maintain custody and control of the Board’s statutory books, various registers/records and the Board seal;
• Reviews and updates the Board’s website and manuals as necessary;
1. Custodian of the Board confidential information accessed as part of job performance;
• Handling correspondence to and from Board;
• Ensuring conformity and compliance of HR policies, procedures, guidelines and regulations and Articles 10 and 232 on values and principles of public service;
• Handling Board transport and logistical matters; and
• Perform any other relevant duties that may be assigned from time to time.
Requirements for Appointment
1. Be a Kenyan citizen;
2. Be a certified public secretary of good professional standing;
• Bachelor’s degree in any of the following fields: Human Resource Management, Human Resource Development, Human Resource Planning/ Business Administration, Education, Sociology, Law, Political Science/ Government, Anthropology or any other relevant Social Science from a recognized institution;
1. Working experience of not less than ten (10) years, five (5) of which must have been at a senior management level;
2. Certificate in Computer Application Skills from a recognized institution.