Job Description
This position is responsible for overseeing the administrative support of the Executive
Office and act as a liaison to the Commission, Chairperson and Staff and ensure that
provision of services are effectively executed to realize the mandate of the Commission.
MAIN DUTIES AND RESPONSIBILITIES:
1) Manage and maintain the Commission’s and Chairperson’s diary ensuring a smooth
and seamless Schedule.
2) Manage and prepare the budget for the Chairperson’s office in consultation with the
Manager, Finance.
3) Schedule appointments for the Commissioners and the Chairperson.
4) Arrange for meetings and meeting facilities for Commissioners and the Chairperson.
5) Make travel arrangements for Commissioners and Chairperson including flights and
accommodation and Visa application for international travel.
6) Organize conferences, follow up on issues of concern for Commissioners and the
Chairperson and determine the correct course of action referral or responses.
7) Draft correspondences and acknowledgement letters to facilitate Chairperson’s ability
to lead the Commission.
8) Serve as a liaison with departmental heads to ensure manageable flow of work and
communication.
9) Maintain office supply inventory and order additional supplies as needed for
Commissioners’ and the Chairperson’s offices.
10)Attend to visitors and queries while observing protocol.
11) Manage and review filing systems for Commissioners and the Chairperson.
12)Ensure a neat and orderly office environment.
ACADEMIC QUALIFICATIONS:
1) Bachelor’s degree in either Secretarial Studies, Business and Office Management or
Social Sciences;
2) Certificate in Computer Applications (covering at minimum Word processor and
Spreadsheet) from a recognized institution;
3) Secretarial Management Course from a Government recognized training institution;
4) Strong interpersonal skills, including ability to work well with others in a busy work
environment. He/she must be a person of integrity and demonstrate excellent
communication skills;
5) Ability to deliver within deadlines;
6) Any other relevant qualifications will be an added advantage.
EXPERIENCE, KNOWLEDGE AND SKILL REQUIREMENTS:
1) Minimum of five (5) year’s relevant experience in a progressively responsible
Organization preferably in the Public Sector;
2) Advanced technical skills in secretarial studies and Public Relations;
3) He/she must be a person of integrity, demonstrate excellent interpersonal and
communication skills;
4) Strong managerial skills and ability to work for longer hours.