Job Description
RECORDS MANAGEMENT OFFICER III, GRADE AD 8
Requirements for Appointment:
For appointment to this grade, a candidate must have: -
i. Bachelor’s degree in any of the following disciplines:- Information Science; Records
Management and Information Technology; Archives and Records Management or equivalent
qualification from a recognized institution;
ii. Good interpersonal and communication skills;
iii. Certificate in Computer Applications from a recognized institution; and
iv. Demonstrated merit and ability as reflected in work performance and results.
Duties and Responsibilities
i. Checking and taking appropriate action on pending correspondence and bring-ups;
ii. Preparing indexes, classified descriptive lists, location guides and inventory lists;
iii. Implementing policies and procedures on records management;
iv. Preserving and controlling records;
v. Maintaining databases for control and retrieval of records;
vi. Coordinating receiving, sorting, opening and dispatching of mails and related registers are
maintained;
vii. Coordinating proper storage, Custody and preservation of archives;
viii. Ensuring Security of information, documents, files and office equipment;
ix. Coordinating maintenance of files, records and registry;
x. Initiating appraisal and disposal of files and document; and
xi. Weeding of ephemeral records.