Job Description
JOB TITLE: FINANCE OFFICER – GRADE 15: KarU/HR/FO/2022
Basic Salary for this position is between Kshs. 209,694/= by Kshs. 6,672/= to Kshs.
283,087/=.
The Finance Officer is the head of Finance Department who is responsible for overall
formulation and implementation of finance policies and strategies, organization, control
and supervision of the department
a. Job Description
i) Provide technical advice on financial matters to University Management and
Council.
ii) Develop the Departmental strategic plan to meet strategic and financial
objectives of the University.
iii) Develop departmental work plans that will guide the members of the
Department each year in achieving the strategic objectives.
iv) Advice and set financial targets for the University and evaluate them through
performance contracts.
v) Prepare University budgets to request for funds from the Ministry and guide
utilization of financial resources.
vi) Prepare and submit management reports (financial projection/ cost benefit
analysis) to facilitate decision making.
vii) Prepare and submit annual financial statements and quarterly reports in
compliance with statutory requirements.
viii) Review and formulate accounting policies and regulations that govern
operations of the University.
ix) Institute internal controls in the operations of the Department to ensure
accuracy of financial records and enhance efficiency in service delivery.
x) Review and formulate quality management procedures to guide operations
within the department.
xi) Allocate duties, supervise and conduct appraisals to evaluate the performance
of finance staff.
xii) Promote staff development and capacity building through training,
mentorship and coaching to ensure subordinate are equipped with the
necessary knowledge and skills to carry out their duties effectively.
xiii) Custodian of the assets register of the University to ensure safe guarding of
assets.
xiv) Provide interpretations to various financial policies and laws to enhance
implementation of the same.
xv) Update the University management on the new/ current financial trends and
their impact to the University - this is to facilitate compliance and review of
strategy.
xvi) Act as the liaison person for all financial audits both internal & external
audits.
xvii) Ensure adherence and compliance to financial regulations and standards e.g.
IPSAS.
xviii) Liaise with the Ministry of Education and other financial institutions on
financial matters to facilitate smooth running of the University.
xix) Cash management by monitoring cash flows of the University to facilitate
planning and utilization of same.
xx) Keep records to ensure that all books of accounts are properly maintained as
a statutory requirement.
xxi) Custodian of accountable documents for finance in compliance with statutory
requirements.
xxii) Facilitate effective and efficient service delivery to ensure all clients are given
services to the required standard and as per the University service charter.
xxiii) Attend to customer feedback by providing responses to all complaints and
compliments.
xxiv) Advise University committees on financial matters to facilitate decision
making.
xxv) Approve payments and release of funds to enable the execution of various
tasks within the University.
xxvi) Monitor budget operation activities at all levels to ensure all activities are
within the stipulated budgetary allocations.
xxvii) Monitor and ensure the University revenue targets and projections are met in
order to advise on expenditures.
xxviii) Assist in budgetary controls to ensure budgets are adhered to. xxix) Authorize
payments to be settled for expenditures incurred.
xxx) Any other duty assigned by a senior officer.
a. Job Specification/Requirements for Appointment
For appointment to this grade, a candidate must have:
i) Masters Degree in finance or accounting field from a recognized
institution
ii) CPA (K)
iii). At least fourteen (14) years relevant work experience, ten (10) of which
must have been in a senior managerial position.
iii) Membership registration with ICPAK or any other relevant professional
body
iv) Knowledge of Information and Communication Technology
v) Doctorate degree is an added advantage
b. Job Specification/Requirements for serving employees
For promotion to this grade, an employee must have;
i) Masters Degree in Finance or Accounting field from a recognized
institution
ii) CPA (K)
iii) At least three (3) years work experience at grade 14.
iv) Membership registration with ICPAK or any other relevant
professional body
v) Shown merit and ability as reflected in work performance and results
vi) Knowledge of Information and Communication Technology
vii) Doctorate degree is an added advantage