Job Description
OFFICE ADMINSTRATOR (1 POST) CSG 10.
Job Description
Duties and responsibilities at this level will entail: -
(i) Providing administrative and operation support on implementation of project;
(ii) Maintaining an effective record and filing system for quick and easy reference
(iii) Supporting the coordination of team meetings and external meetings
(iv) Maintaining and organizing physical and electronic documents, and performing
other basic office duties.
(v) Ensuring optimal operation of equipment by completing preventive maintenance
requirements; calling for repairs; maintaining equipment inventories; evaluating new
equipment.
(vi) Maintaining supplies inventory by checking stock to determine inventory level;
anticipating needed supplies; placing and expediting orders for supplies; verifying
receipt of supplies etc.
(vii) Any other duty assigned
Job Specification
For appointment or promotion to this grade, an officer must have: -
Served at the grade of Administration Officer II, for a minimum period of three (3) years in a comparable institution or wider public service or private sector;
A Bachelor’s Degree or its equivalent relevant to training in TVET Institutions from a
recognized institution;
Or
A Higher Diploma in Business Administration or its equivalent and part III of the Certified
Public Secretaries Examination (CPS K) or its equivalent qualification from a recognized
institution;
- Attended an Administrative Officers’ Induction Course;
- Certificate in computer application skills; and
- Shown merit, integrity and ability as reflected in work performance and results.
Personal Attributes and Core Competencies
- Organizational, managerial and administrative skills;
- Good communication skills;
- Ability to work with minimum supervision;
- Creativity and innovation
- Professionalism and integrity.
- Punctuality;
- Team player