Job Description
Key Responsibilities
Managerial / Supervisory Responsibilities
• Supervise the implementation of approved individual and group staff training, by ensuring the preparation and dispersal of training approval letters and payment of training facilitators;
• Supervising provision of transport services by facilitating the allocation of Corporation’s vehicles and drivers;
• Supervising office allocation, cleaning services and catering;
• Supervise the processing of staff leave applications and updating of leave records;
• Ensure timely vehicle maintenance to facilitate efficient delivery of transport services; and
• Supervise the performance management of staff reporting to him/her.
Operational Responsibilities
• Collating and developing draft training reports and data.
• Updating of inventory register of office equipment, facilities and assets;
• Collection and preparation of payroll data and preparation of monthly contribution schedules for timely remittance of statutory and other third-party deductions;
• Verifying documents to facilitate insurance of assets;
• Liaising with relevant service providers to ensure maintenance office equipment, facilities and assets;
• Preparing longlists, shortlists, reference checking of candidates and drafting of offer letters to facilitate the recruitment process;
• Identifying office accommodation and space for staff;
• Updating and safe custody of employment contracts, personnel files and other employee records, information and the timely and accurate updating and maintenance of Staff Establishment Database;
• Issuance of office equipment and working tools and other relevant office utility supplies;
• Ensuring payment of utility bills;
• Supervising the provision of staff welfare activities in the Corporation;
• Generating reports on operations, maintenance and utilization of the Corporation’s office equipment, facilities and assets;
• Collecting employee grievances and complaints and ensuring handling of the same;
• Ensuring proper facilitation of officers travelling within and without the country;
• Facilitating meetings, conferences and other special events; and
• Generating reports on operations, maintenance and utilization of the Authority’s office equipment, facilities and assets.
Job Competencies
Academic qualifications
• Bachelor’s degree in any of the following disciplines: Human Resource, Business Administration; or any other equivalent qualification from a recognized institution;
• Higher Diploma/Post Graduate Diploma in Human Resource Management or CHRP qualification
• Proficiency in computer applications
Professional Qualifications and Membership
Have full membership of IHRM.
Work experience
At Least four (4) years’ relevant work experience in Human Resource & Administration.
Functional Attributes
• Analytical skills
• Communication skills
• Interpersonal Skills
• Professional ethics e.g. confidentiality