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Senior Assistant Administrative Officer Job Vacancies at Kenya Institute for Public Policy Research and Analysis

  • Experience Required:3 Years
  • Total Positions:4
  • Job Type: Full Time
  • Job Category: Administration
  • Minimum Education: Diploma
  • Job Location: Nairobi, Kenya
  • Posted on: April 5, 2022
  • Last Date: April 12, 2022

Job Description

Reference: HR/7/SAAO/2021/38
Job Grade: KIP 7
Basic Salary Scale: KES 71,273 – 100,536 per month
Departments: Executive Directors Office, Economic Management,
Integrated Development and Corporate Services
Supervisor: Office Administrator

Position Summary

To support the implementation of office administrative services in the Institute; flow of communication; process information and institutional documents; transport, security; logistics and courier services; meetings, institutional events and assets.

Key Responsibilities
Duties and responsibilities will entail: -
(i) Preparing responses to simple routine correspondences;
(ii) Maintaining office diary and protocol;
(iii) Handling telephone calls and appointments;
(iv) Recording dictation in shorthand form;
(v) Ensuring security of office records, documents and equipment;
(vi) Attending to visitors/clients; and
(vii)Planning and schedule meetings.

Qualifications
For appointment to this grade, a candidate must have:
(i) Have Kenya Certificate of Secondary Education KCSE (Minimum C-);
(ii) Have Diploma in Secretarial Services from the Kenya National Examinations
Council (KNEC) from a recognized institution;
(iii) A minimum of three (3) years relevant work experience;
(iv) Proficiency in computer applications; and
(v) Fulfil the requirements of Chapter six (6) of the Constitution.

Functional Skills, Behavioral Competencies and Attributes:
Functional Skills

1. Computer skills;
2. Communication skills;
3. Problem solving skills;
4. Organizational skills;
5. Tact and diplomacy; and
6. Public relation skills.

Behavioral Competencies
1. Creativity and Innovativeness Behavioral Traits
2. Professional Ethics and Values Behavioral Traits; and
3. Interpersonal skills.

Skills Required

Computer Skills
Problem Solving
Communication Skills
Interpersonal Skills

Application Details


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