Job Description
HUMAN RESOURCE ASSISTANT GRADE C 1 POSITION REF: PU/ADV/01/04/2022
REQUIREMENTS FOR THE POSITION OF HUMAN RESOURCE ASSISTANT GRADE C
This is an entry level position in the University to this cadre and appointment is on permanent and pensionable terms or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.
Academic Qualification
Applicants must have a Bachelor’s degree in Human Resource Management or its equivalent from a recognized university with a minimum KCSE Mean Grade of C (plain) or KCE Div II Must be a Member of the Institute of Human Resource Management of Kenya IHRM.
Experience
Must have at least 2 years’ experience as a Human Resource generalist in a busy corporate institution/organization. With ability to undertake various Human Resource related tasks.
Key Responsibilities
i. Assist in facilitating various committee meetings by
a) Scheduling meetings according to committees Almanac and work plan to enable the
committees meet their annual objectives.
b) Booking meeting venue, request for refreshments, assemble appropriate equipment
for the meeting to ensure availability in time of the necessary requirements and
smooth running of meetings
ii. Resolve normal procedural issues and/or escalate relevant supervisors to ensure smooth running of the institution
iii. Maintain an accurate and up to date HR data in Navision system and excel database;
iv. Collating data/information for drafting reports and briefs to aid in making informed
decision
v. Draft correspondences for review, approval/signature to relay feedback or make inquiries.
vi. Liaise with immediate supervisor on a regular basis for planning and coordination of duties in the office to ensure that all duties are well attended to appropriately.
vii. Assist in coordinating of in-house trainings to ensure efficiency and effectiveness of
trainings
viii. Assist in collating feedback from trainees on the effectiveness of training for analysis
ix. Assist in all other HR general tasks on recruitment, performance management, staff welfare matters as may be required to ensure completeness of tasks
x. Keying in employee data in the Human Resource Information System for ease of preparing reports.
xi. Draft reports as guided for effective decision making
xii. To provide administrative support to the Human Resource Officer in the review of all HR strategies, policies and procedures
xiii. Assist in preparation of audit by ensuring that all documents are filed correctly for ease of retrieval and reference.
xiv. Preparation of payroll inputs to ensure all employee matters affecting monthly payrolls are summited in time
xv. Assist in Staff Clearance and computation of terminal dues for employees for timely
processing of the dues.
xvi. support recruitment and induction process as need arises to provide a seamless process
xvii. Perform any other task as assigned by the Human Resource Officer
Skills and Competencies
The candidate must:
• Have an understanding of the Kenya Labour laws
• Be computer literate and have analytical ability
• Have knowledge of operating standard office equipment with demonstrated ability to perform a wide range of administrative and office support duties.
• Have excellent communication skills (verbal and written)
• Minutes taking and writing skills
• Have good Interpersonal skills
• Have commitment and good work ethics
• Be ready to take up additional responsibilities