Job Description
Assistant Manager Administration & Facilities Management – KTNA 4
Job Title: Assistant Manager Administration & Facilities Management
Reports to: Manager HR & Administration
Duty Station: Nairobi
Purpose for the Job
To ensure that the Agency facilities are in a secure state, security services well
executed, assets are well maintained, transport services are seamlessly
coordinated, occupational safety and health and fire safety requirements are well
taken care of and staff offering administration services are supervised in order
to achieve the Agency Mandate.
Duties and Responsibilities Duties and responsibilities
i. Facilities management (repair & maintenance, management of lease
agreement, office space planning, furniture layout, photocopying and
printing facilities, office parking slots, washrooms, lightings, air circulation
etc.);
ii. Work environment management in liaison with contractors and service
providers (cleanliness, fumigation, emergency procedures, health, fire
protection/safety and waste management);
iii. Oversee implementation of service provider’s contracts (cleaning,
courier, outside catering etc);
iv. Managing Agency vehicle fleet and all transport needs of the Agency staff;
v. Efficient staff welfare services such as office tea, drinking water,
washrooms facilities;
vi. Monitoring relevant insurance policy and lodging claims;
vii. Monitoring and reporting on the administration budget expenditure;
viii. Advising the management on the security requirements for the Agency
and developing sound security and procedures;
ix. Managing any internal investigations and acting as liaison officer with all
other interested parties, including the police, regulators and auditors;
x. Plan and carry out security awareness training and sensitization briefs to
all staff;
xi. Coordinate drills and ensure that adequate measures are taken to prevent
fire risks;
xii. Undertake such other duties as may be reasonably required and which are
consistent with the level of responsibility of this job role.
Minimum Academic, Professional Qualifications and Experience
i. Master’s degree in Business Administration, Public Administration, Social
Sciences or equivalent qualification from a recognized institution;
ii. Bachelor’s degree in Public Administration, Business Administration,
Office Management, Social Sciences or related qualification from a
recognized institution;
iii. Supervisory course lasting not less than two (2) weeks from a recognized
institution
iv. Relevant experience of not less than eight (8) years;
v. Must meet the provisions of Chapter Six of the Constitution.