Job Description
OFFICE ASSISTANT POSITION
JOB TITLE: Office Assistant
DIRECTORATE/DEPARTMENT: Directorate of Corporate Services, Administration Department
GRADE/LEVEL: IRA 10
IMMEDIATE SUPERVISOR: Administration Officer
a) Job purpose:
Responsible for ensuring all the support services in the Authority are fully
operational and both external and internal customers are attended to
including delivery of internal and external mail and correspondences.
b) Job Specifications
Duties and responsibilities will entail:
(i) Delivering mail and other correspondences as required;
(ii) Serving refreshments to staff and external visitors;
(iii) Performing caretaker’s duties;
(iv) Ensuring hygiene in the Kitchenette and accessories;
(v) Checking and reporting on the cleanliness of offices and washrooms;
(vi) Performing reception duties when called upon to do so;
(vii) Implementing Quality Management System standards and
continuously identifying and managing risks; and
(viii) Undertaking any other duties as assigned from time to time.
c) Person specifications
For appointment to this position, a candidate must have:
(i) KCSE/KCE certificate with minimum D+ grade or its equivalent;
(ii) Meets the requirements of Chapter Six of the Constitution.
d) Competencies and skills
(i) Good communication skills
(ii) Good organization and inter personal skills
(iii) Ethical and integrity
(iv) Team player