Job Description
ASSISTANT OFFICE ADMINISTRATOR, JOB GROUP KMR 8 – 2
POSITIONS)
This is the training and entry grade for Diploma holders in this cadre.
a) Job Descriptions
The duties and responsibilities at this level will entail:-
i. Recording dictation in shorthand and transcribing it in typewritten form;
ii. Processing data, management of e-office; ensuring security of office
records documents and equipment;
iii. Operating office equipment management of office protocol;
iv. Managing office petty cash; and handling telephone calls and
appointments and undertaking any other secretarial duties that may be
assigned.
b) Person Specifications
For appointment to this grade, a candidate must have:-
i. Kenya Certificate of Secondary Education mean grade of C- with at least
C (Plain) in English or Kiswahili or its equivalent qualification from a
recognized institution.
ii. Business Education Single and Group Certificates (BES and GC) Stages I,
II and III from the Kenya National Examinations Council or equivalent in
the following subjects:
• Typewriting III ( Minimum 50 w.p.m)/Computerized document
processing III;
• Shorthand III (100 w.p.m).
• Business English III/Communications II;
• Office Management III
• Office Administration and Management III;
• Secretarial Duties II;
• Commerce II;
iii. Diploma in Secretarial Studies from the Kenya National Examinations Council
iv. Proficiency in computer applications;
c) Key Skills and Competencies
i. Planning skills
ii. Communication skills
iii. Interpersonal and negotiation skills
iv. Team player