Job Description
DEPUTY DIRECTOR, HUMAN RESOURCE & ADMINISTRATION, JOB
GRADE NBA 3 (1 POST)
Reporting to the Director Corporate Services, the job holder will head the Human
Resource management and Administration Department responsible for providing
leadership to the Department and technical advise to the management.
a) Job Specification
Duties and responsibilities entail;
i. Overseeing development and review of human resource and
administration policies, rules and regulations;
ii. Coordinating the recruitment and selection process in order to ensure
that the Authority has a critical mass of qualified human resource with
the required competencies;
iii. Implementing staff induction and on-the-job orientation programmes
aimed at providing new staff with relevant information about the
technical and social aspects of their work;
iv. Participating in Assessment;
v. Overseeing development of human resource plans and strategies;
vi. Monitoring and coordinating implementation of Human Resource
Management policies, rules and regulations;
vii. Ensuring implementation of an effective human resource management
information system for monitoring, tracking and evaluating employee
activities including staff training, performance management and
welfare programmes;
viii. Overseeing & proper maintenance, storage and security of personnel
records to ensure integrity of data and information related to human
resources development programmes as well as administrative support
services;
ix. Coordinating resolution of employee grievances and disciplinary cases,
recommending appropriate action to resolve grievances as well as
assisting employees to find satisfactory solutions to personal problems
through counseling services;
x. Developing and institutionalizing performance appraisal process;
xi. Maintaining professional Human Resource Management standards;
xii. Advising on human resource planning, talent management and
Succession and career Management using core competencies matrix
in liaison with HODs;
xiii. Advising on career development and review of Career Guidelines;
xiv. Coordinating organizational development and job reviews;
xv. Interpreting labour laws and other statutes that impact on human
resource;
xvi. Coordinating industrial relations and staff welfare matters;
xvii. Spearheading the development, implementation and review of Human
Resource Management system;
xviii. Spearheading assessment of skills and competency needs;
xix. Overseeing budgeting, allocation and optimal utilization of resources
and opportunities to be provided to the department;
xx. Reviewing of terms and conditions of service;
xxi. Ensuring proper utilization of human resources and advising on proper
deployment;
xxii. Coordinating records and knowledge management;
xxiii. Ensuring compliance with all statutory requirements relating to Human
Resource and Administration; and
xxiv. Coordinating implementation of the department’s strategic plan and
realization of its objectives;
xxv. Ensuring accountability and prudent management of resources and
assets and ensuring compliance with principles and values of good
governance transparency, accountability, ethics and integrity; and
xxvi. Coordinating transport and fleet management function.
b) Person Specifications
For appointment to this grade, an officer must have:
i. At least ten (10) years’ experience four (4) years in supervisory role of
which must have been in senior management level in human resource
management in the public or private sector.
ii. Masters Degree in Human Resource Management, Development,
Business Administration or Management, Public Administration, Social
sciences or any other relevant field from a recognized institution;
iii. Bachelors degree in Human Resource Management, Development,
Business Administration or Management, Public Administration, Social
sciences or any other relevant field from a recognized institution;
iv. Management course lasting not less than four (4) weeks from a
recognized institution;
v. Membership to IHRM or a relevant and recognized institution and in
good standing;
vi. Certified Human Resource professional (CHRP-K);
vii. Proficiency in computer applications;
viii. Good communication skills;
ix. Demonstrate results in work performance;
x. Fulfilled the requirements of Chapter Six of the Constitution.
c) Competencies and Skills
i. Team Building
ii. Report Writing
iii. Communication
iv. Presentation