Job Description
ADVERT NO. EXT/21/05/2023 - SENIOR OFFICE ADMINISTRATOR - SCALE KW
7 (2 POSTS)
Salary scale: Kshs. 40,389 x 2, 368 -56, 964PM
House allowance: Kshs. 28,000
Commuter allowance: Kshs. 6,000
Annual leave allowance: Kshs. 1/3 of Basic Salary
Medical Cover: As per the KEWI Medical Scheme
Terms of service: Permanent and Pensionable
Job Description
The Office Administrative Assistant, KW 7 reports to the Principal Human Resource
and Administrative Officer, KW4.
Details and responsibilities will entail:
i. Recording dictation in shorthand and transcribing it in typewritten form;
ii. Typing from drafts, manuscripts or recording from dictation machines;
iii. Processing data;
iv. Operating office machines;
v. Attending to visitors/clients;
vi. Handling telephone calls and appointments;
vii. Ensuring security of office records, equipment and documents, including
classified materials;
viii. Preparing responses to simple routine correspondence.
ix. Guide and supervise junior secretarial staff and handle other issues
relating to the secretarial cadre in a Department;
x. Effective management of office protocol.
Job Specifications
For appointment to this scale, a candidate must meet the following requirements:
i. Served in the grade of Office Administrative Assistant, KW8 or any other
relevant and comparable in a reputable organization for a minimum period
of four (4) years;
ii. Diploma in Secretarial Studies or Office Management or equivalent
qualifications from a recognized institution;
iii. Certificate in computer applications;
iv. Fulfill the requirements of Chapter 6 of the Constitution.
In addition to the above requirements, an officer must have the following key
personal attributes and core competences:
Personal Attributes
i. Ability to get on well with a diverse workforce;
ii. Good knowledge in the professional field of specialization;
iii. Good communication skills;
iv. Ability to take instructions;
v. Good organizational and supervisory skills.
Core Competences
i. Team playing skills;
ii. Accuracy;
iii. Care for resources;
iv. Carrying out instructions;
v. Interpersonal skills;
vi. Analytical skills;
vii. Records management skills.