Job Description
Job Purpose/Mission
• Provision of administrative and secretarial services to the General Manager and occasionally to the other Directors, in need.
Duties & Responsibilities
• Receiving, sorting and distributing all incoming correspondence
• Receive from the hotel clients (Internal & External) and under the direction of the General Manager prepare appropriate responses and follow–up.
• Coordinate general admin matters, in matters such as required training, inspections, audits, servicing and maintenance of the property.
• In charge of licenses, approvals, and certifications required for business in liaison with external parties
• Preparing materials required for meetings and documenting minutes
• Offering general secretarial services to the General Manager and in need, to the Managing Director and other Directors
• Managing the General Manager files and records i.e. memos, minutes, circulars
• Performing any other duties allocated by the General Manager
Requirements
• Ability to meet deadlines.
• Effectiveness in the coordination of admin matters.
• Timeliness about communication matters.
• University Degree in Secretarial Services or Postgraduate Diploma in Business Administration, secretarial course
• 2-3 years experience in a comparable function in a hospitality setup.