Job Description
ASSISTANT OFFICE ADMINISTRATOR III JG ‘H’ V.No. 28/2023 (130
POSITIONS)
Basic Salary Scale: Kshs. 25,470 – 33,950 Per month
House Allowance: Kshs. 3,200-6,750 Per month (as per the duty station)
Leave allowance: Kshs. 4,000 Per year
Commuter Allowance: Kshs. 4,000 Per Month
Annual Leave: 30 working days per financial year
Medical Cover: As provided in the current NPS Medical Cover
Terms of Service: Permanent and Pensionable
Duties and Responsibilities
i. Taking oral dictation and data processing
ii. Managing e-office
iii. Ensuring security of office records, documents and equipment;
iv. Maintaining an up-to-date filing system in the office
v. Operating office equipment
vi. Managing Office Protocol
vii. Managing office Petty Cash
viii. Handling telephone calls and appointments
ix. Supervising office cleanliness and any other office administrative service
duties that may be assigned
Requirements for Appointment
i. Kenya Certificate of Secondary Education, Mean Grade C- (minus) with at least C
(plain) in English or Kiswahili language or its Equivalent qualification from a
recognized institution.
ii. Diploma in Secretarial studies from the Kenya National Examinations Council
(KNEC)
OR
Business Education Single and Group Certificates (BES & GC) from the Kenya
National Examinations Council in the following subjects: -
i. Typewriting III (50w.p.m) Computerized Document Processing III
ii. Shorthand II (80 w.p.m)
iii. Business English II/ Communications I;
iv. Office Practice II
v. Secretarial Duties II
vi. Commerce II
vii. Office Management III/ Office Administration and Management III
iii. Certificate in Computer applications from a recognized institution