Job Description
Senior Records Management Officer
Vacancy Number: 05/2023
Ref: SASRA/HRA/1000/09/VOL. I (122)
Sacco Societies Regulatory Authority (SASRA) was established under the Sacco
Societies Act, CAP 490B with a mandate to license, regulate and supervise the Sacco
Sector in Kenya. The Authority is seeking to recruit a highly motivated and results
oriented candidate to fill one (1) position of Senior Records Management Officer
(SASRA 5). The suitable candidates shall be employed on permanent and
pensionable terms of service.
ROLE SUMMARY
The job holder will be answerable to the Manager Human Capital and Administration
for the performance of his/her duties. The successful candidate is expected to ensure
the Authority’s records are managed in accordance with Public Archives and
Documentation Service Act Cap 19, of 1965 (revised 2016) of the laws of
Kenya, rules, regulations and circulars issued from time to time to improve
records management in the public service.
KEY RESPONSIBILITIES
a) Ensuring that letters are appropriately filed and marked to action officers.
b) Controlling and opening of files.
c) Updating file index.
d) Ensuring Security of information/files in the registry.
e) Updating and maintaining up-to-date file movement of records.
f) Ascertaining the general cleanliness of the registry; and
g) Guiding and supervise staff working under him/her.
b) Job Specifications
For appointment to this grade, an applicant must have:
a) Have a minimum of three (3) years relevant work experience.
b) Have a Bachelor’s degree in any of the following disciplines: - Information
Science Management, Records Management or any of the Social Sciences plus a
Certificate in Records Management/Information Management or other relevant
and equivalent qualifications from a recognized Institution.
c) Certificate in a supervisory course lasting not less than two (2) weeks.
d) Be proficient in computer applications.
Other Mandatory Requirements
In addition, to academic qualifications, experience and person specifications
referred to herein above, the successful candidate must satisfy the requirements of
Chapter Six of the Constitution of Kenya 2010 before appointment by providing the
following documents:
i) Certificate of Good Conduct from the Directorate of Criminal Investigations.
ii) Clearance Certificate from the Higher Education Loans Board.
iii) Tax Compliance Certificate from the Kenya Revenue Authority.
iv) Clearance from the Ethics and Anti-Corruption Commission.
v) Report from an Approved Credit Reference Bureau.
SASRA is an Equal Opportunity Employer (EOE) and committed to diversity and
gender equality.