Job Description
KICC/CS/2023
Corporation Secretary-Director Legal Services - Job Grade KICC 2
a) Job Purpose
To ensure Governane Structures are complied with, by providing Legal Counsel on matters Corporate Governance, Legal and Regulatory issuess and providing Board Secretarate Services.
Provide the Corporation with legal advice, Manage Court cases and ensure compliance with legal and statutory requirements.
b) Job Description
Duties and responsibilities at this level will entail:
(i) Manage Directorate administrative duties e.g performance reports, staff matters, developing and improving the Directorates systems, processes and internal controls.
(ii) Provide guidance to the Board on their duties and responsibilities and on matters of Governance.
(iii) Assist the Board in carrying out Board induction and training, updating of board and committee charters, preparation of Board work plans, Board evaluation, Governance Audit, implementation of code of conduct and ethics.
(iv) Preparation and review of Corporations board charter and board instruments.
(v) Ensure timely preparation and circulation of Board and Committee papers and minutes.
(vi) Be the custodian of the seal of the Corporation and account to the Board for its use.
(vii) Ensure Board members are aware of the relevant laws affecting the organization.
(viii) Facilitate effective communication between the Corporation, and shareholders/stakeholders.
(ix) Ensure annual returns are promptly filed with the relevant authorities.
(x) Maintain and update a register of conflict of interests.
(xi) Ensure safe custody of the Corporation’s legal instruments, Legal documents, performance bonds, collaterals and all other Corporations properties/Assets.
(xii) Review and advise Management and Board on legal implications of internal policies and procedures.
(xiii) Represent the Board in corporate undertakings and dispute resolution.
(xiv) Oversee the Corporations leasing and Litigation functions.
(xv) Carry out Legal risk assessment procedures with a view to identifying potential risks and provide relevant mitigation measures.
(xvi) Ensure the corporation’s Intellectual property, (IP), is safeguarded and protected.
(xvii) Provide supervisory role to the Legal and Regulatory services through periodic review and assessment of the department’s functions, review of all major contracts, court cases any other related issues.
c) Job Specifications
For appointment to this grade, an officer must possess: -
(i) Bachelor’s Degree in Law.
(ii) Master’s Degree in Law.
(iii) Member of the Law Society of Kenya (LSK) in good standing and holding a current practicing certificate.
(iv) Member of the Institute of Certified Public Secretaries of Kenya (ICPSK) in good standing.
(v) Notary Public and Commissioner for Oaths.
(vi) A minimum of 10 years relevant work experience 5 of which must be in a managerial position.
(vii) Be conversant with all relevant laws affecting the organization, relevant governance codes to include Tourism Act 2011.
(viii) Sound knowledge on Board procedures and practices, Corporate Governance and other related issues.
(ix) Must have practised as an advocate for a minimum period of 7 years.
(x) Certificate in Management course lasting not less than four (4) weeks.
(xi) Proficiency in Computer applications.