Job Description
GENERAL MANAGER, PROCUREMENT & LOGISTICS (S9) REF: GM/P & L/AUGUST 2023
Job Purpose
The General Manager, Procurement & Logistics will be responsible for managing and coordinating all aspects of procurement, inventory management and logistics. The role entails ensuring value to the Authority by making sure procurement is timely and based on value for money, quality, price and terms from suppliers that are fully compliant to all relevant public procurement regulations and guidelines, the Authority’s procurement policy, as well as consistent good commercial and professional practice.
• Key Duties and Responsibilities
i. Engaging and contributing to the development and review of the corporate and department strategy, policy and approach within the organization;
ii. Preparing and implementing the annual procurement plan to ensure that all procurement processes are undertaken in a systematic and structured way;
iii. Developing and ensuring implementation of inventory management systems in line with best practice;
iv. Ensuring development of reliable suppliers’ database based on set requirements;
v. Ensuring development and implementation of disposal plans to facilitate timely, efficient identification, disposal of redundant and obsolete assets;
vi. Monitoring and evaluating contract management by users and report progress to facilitate timely decision making and timely implementation/completion of projects;
vii. Monitoring and coordinating the bidding process and evaluation of the supply chain function in line with Public Procurement and Disposal Act and applicable Regulations; and
viii. Taking Custody of divisional policies and processes and standard operating procedures manuals.
• Key Qualifications and Experience
• Bachelors degree in Supply Chain Management, Procurement & Logistics, Business Administration (Supply Chain Management Option), Law, Engineering, Social Science or a business related field from a recognized learning institution
• A relevant Masters degree
• Post graduate Diploma qualification in Supply Chain Management, Procurement & Logistics
• Management training lasting not less than two (2) weeks from a reputable institution
• Member of Kenya Institute of Supplies Management (KISM), Chartered Institute of Procurement Supply (CIPS) or related professional body and in good standing
• A valid practicing certificate/ license
• Minimum of 12 years relevant working experience with at least 4 years in a senior management /leadership position with hands on experience
• Working knowledge of and/or demonstrable ability to quickly absorb and understand global and local regulations pertaining to the operations of State Corporations.
• Proficiency in IT with working experience gained in a highly automated ERP environment
• Practical working knowledge and competence with Supplier Relationship Management (SRM) system and/or automated procurement system such SAP.
• Skills and Competencies
Strategy execution, analytical, people management, coaching, problem solving & decision-making, prudence financial management, team work, good communication, interpersonal, risk management and leadership skills.