Job Description
Advert Number KCPSB/2023/263
Job Title, Job Group and Number of Posts OFFICE ADMINISTRATIVE ASSISTANT III JG ‘G’ (1 POST)
Department where the job falls under Public Works, Roads and Transport
Job Application Start Date 1-September-2023
Job Application End Date 22-September-2023
Job Description and Job Specification
a) Duties and responsibilities
i. Taking oral dictation/instructions;
ii. Word and data processing from manuscript;
iii. Operating office equipment;
iv. Ensuring security of office records, equipment and documents,
v. Attending to visitors/clients;
vi. Handling telephone calls and appointments;
vii. Keeping an up to date filing system in the office;
viii. Supervision of office cleanliness; and
ix. Undertaking any other office administrative services duties that may be assigned.
b) Requirements for Appointment
For appointment to this grade, an officer must have:-
i. Kenya Certificate of Secondary Education mean grade C- (minus) with at least C (plain) in English or Kiswahili;
ii. Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects:
a) Typewriting II (40 w.p.m.)/Computerized Document Processing II
b) Business English I/Communications I
c) Commerce I
d) Office Practice I
OR
iii. Craft Certificate in Secretarial Studies from the Kenya National Examinations Council;
iv. Certificate in Computer Applications from a recognized institution.
Terms of Service: Contract.