Job Description
Reporting to the Operations Manager, the job holder will be responsible for overseeing and coordinating day today port activities and ensuring timely delivery of cargo to the terminal.
Main Duties and Responsibilities
• Ensuring efficient traffic flow within the port by preparing port activity plans and schedules,
• Preparing documentation at the Port for smooth transfer of cargo to CLC,
• Collecting KPA invoices for settlement and organizing for KPA gate pass through kwatos and ICMS,
• Coordinating movement of cargo in liaison with transporters,
• Attending to port related queries and providing up to date information in regards to cargo movement from port to yard,
• Assisting port assistants in following up cargo movement from port to yard,
• Reconciliation of cargo transfers and ensuring safety and security of cargo,
• Taking charge of staff administration in the section including shifts, leave scheduling and performance matters,
• Updating clients on real time basis on their cargo status,
• Controlling and approving fuel, flexi and overtime,
• Adhering to all relevant documentation for transfer of containers/cargo as required by KPA, KRA and other government agencies,
• Overseeing billings from ICD and liaising with Accounts Payable Officers at CLC for payment, reconciliations, and claims and follow up,
• Preparing daily port activity reports and circulate to management,
• Ensuring adherence to statutory requirements for cargo release at the port,
• Ensuring compliance with OHSE requirements by all staff working in the department,
• Providing prompt and accurate documentation of cargo movement as per approved procedures and policies,
• Liaise with shipping companies, customs authorities, port workers, and other stakeholders
• Assist in the development of the port’s annual budget,
• Monitor expenses and ensure cost-effective operations
• Performing any other duties as may be assigned from time to time.
Knowledge and Skills Required:
The job holder must possess;
• Bachelor’s degree in a business-related field in Freight Management / Logistics) or equivalent,
• Diploma in Clearing and Forwarding,
• Minimum of 5 years of experience in port operations,
• Knowledge in Kwatos and ICMS is an added advantage,
• Should have thorough knowledge of the relevant industry/sector as well as knowledge of regulatory requirements affecting the relevant sector,
• Should have strong analytical and be result oriented,
• Must have high standards of integrity and ethical practice,
• Must be capable of functioning effectively both as a team player and a team leader,
• Should have problem solving and decision-making abilities,
• Should demonstrate ability to identify and respond to risk areas within the department,
• Should have effective people management and conflict resolution skills