Job Description
Main Purpose
Reporting to the Dean of Students, the Training Coordinator will be primarily responsible for
supporting the effective day-to-day running of the department, providing a professional and
proactive service to staff and students, and for delivering a range of general administrative
duties across the University. Assignments may be confidential. May serve on a variety of
academic committees in a support capacity. The role holder will be responsible for the
continuous review and facilitation of student conduct of code updates and revisions and ensure
that the student conduct code is in alignment with University policies and processes.
Key Responsibilities
1. Provide a professional and customer-focused training coordination interface between staff
and students, dealing efficiently with operational matters and responding appropriately to
student welfare issues. Serves as a primary point of contact and liaison between the office
and students and external stakeholders on a range of day-to-day matters; and also assist in
the running of the student Alumni Association
2. Organize and facilitate meetings and special events; schedules and coordinate dates and
time, venues, attendant, agendas, and facilities; takes minutes and provides administrative
support and follow-up on matters arising from meetings;
3. Schedules and coordinates dean’s appointments and/or travel arrangements and
coordinates and oversees daily office activities;
4. Timely preparation of monthly reports on the extra-curriculum activities including those of
the AMIU Football Club, Christian Union, Pool game etc.
5. Coordinate hostels approved for student accommodation and updating details in the AMIU
website;
6. Provide logistical support to the student community day programmes at Amref Kibera
Health Centre and other sites including special events.
7. Contribute to developing and implementing systems and procedures associated with the
capture, processing, management and reporting of student data.
8. Maintaining records of health insurance details for students; students accessing counselling
services through the Amref medical Centre and other approved service providers
9. Support relevant departments in delivering arrangements for a wide range of events,
including graduation ceremonies and the conferment of awards.
10. Support and follow up on student visa applications and maintaining records thereof.
11. Assist in promoting the University as required, including supporting marketing initiatives
and recruitment events, and updating material for publications, prospectuses and
handbooks.
12. Coordinate and oversees the day-to-day management of office supplies and office inventory
13. Maintaining records of bursary and scholarship application forms and awards.
Educational Requirements
Bachelor’s degree in business administration, community health or a social science from
a recognized institution of higher learning;
Three (3) years relevant experience working in a busy and demanding office;
environment, including experience of managing varied workload; university experience
is an added advantage;
Highly proficient in using Microsoft Office, including Outlook, Word, Excel and Access;
Ability to work with students, student organizations, colleagues, clients and external
organizations;
Excellent communication skills (both written and verbal); including confident telephone
manner and ability to present well in person
Personal Attributes & Competencies
Confidentiality, integrity and positive attitude
Excellent team-working and interpersonal skills; with ability to build effective
relationships with a wide range of people;
Excellent time-management, customer service skills and organisational skills with ability
to multitask, priorities and problem-solve;
Ability to self-motivate, use own initiative and maintain attention to detail while
working under pressure;
Ability to organize meetings, produce agendas and take minutes quickly, efficiently and
accurately;
Ability to exercise tact and discretion in dealing with sensitive and confidential matters