Job Description
Overall purpose of the role:
The Grants Management Coordinator role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.
Specifically related to grant management are:
• Ensure compliance with donor and internal DRC rules and regulations, donor reporting, information/tranche management, and grants management
• Responsible for ensuring project files are up to date
• Provide continuous support and guidance to project cycle management
Duties & Responsibilities: Responsibilities:
Grants Management
• Oversee and refine grants and contract management systems and processes
• Update, streamline, and disseminate grants management tools and resources
• Develop and maintain up-to-date and in-depth knowledge of donor and government policies and support implementing teams to ensure full compliance
• Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding
• Lead contract revision as needed
• Serve as key focal point for communication efforts with internal and external stakeholders, along with the HoP and PDQ Manager
• Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions. Keep a regular update of DRC’s reporting timelines and share with teams.
• Maintain and update DRC’s online Grants Management System platforms and trackers
• Along with PMs, ensure project files are kept up to date
Project Cycle Management
• Organize and facilitate grants kickoff, review, and closing meetings with all DRC business areas
• Serve as key focal point for ensuring that project teams meet standards for project cycle management, including supporting with trainings and capacity support
• With the Head of Programme, lead monthly program review meetings to proactively review any challenges or delays in project target or spend
• Keep the Head of Programme informed of any projected inabilities to meet contractual obligations, report submission and spend rates/significant budget variances. Be able to actively mitigate risks through proposing remedial solutions.
• Serve as project coordinator for specific grants or contracts, as needed
External relations
• Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programmes
• Serve as the primary focal point for donors and partners on all grants related issues
Experience and technical competencies:
• Minimum 3-5 years of relevant work experience with an NGO
• Experience in writing high quality proposals for large donors, such as EU, ECHO, BHA, Scandinavian donors, UNHCR, and other UN agencies
• Knowledge of donor rules and regulations
• Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment
• Ability to work effectively and efficiently both independently and in teams
Education
• Degree (Master's degree) in political science, international development, economics or other relevant field
Language:
• Excellent written and spoken English
• Fluency in spoken Kiswahili
Key stakeholders:
• Senior Management Team
• All programme staff
• Donors
About you:
In this position, you are expected to demonstrate DRC’s five core competencies:
• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.
Conditions
• Contract: 12 months contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment.
• Availability: January, 2024
• Duty station: Nairobi, with frequent visits to field location