Job Description
Job Title: Senior Records Management Assistant (One position)
Reference HR/7/SRMA/2023/52
Grade KP/7
Basic Salary Scale Kshs. 71,273 – 146,814 p.m.
Section Records Management Section
Supervisor Records Management Officer
Position Summary The position is responsible in supporting the management of
records function in the Institute.
Key Responsibilities
Duties and responsibilities will entail:
(i) Participating in Implementation of records management policies and procedures;
(ii) securing of files and information;
(iii) Profiling of documents, pending correspondences and bring ups;
(iv) Ensuring compliance with the relevant accordance with relevant laws and regulations on
records management;
(v) Appraisal and disposal of dormant files/documents;
(vi) Classifying and indexing of records;
(vii) Ensuring efficient mail management; and
(viii) Maintaining, verifying and evaluating existing records management
systems.
Qualifications
For appointment to this grade, a candidate must have:
(i) Diploma in Records Management, Information Management, Information
Science, Library Science or equivalent qualification from a recognized Institution.
(ii) Supervisory Course lasting not less than two (2) weeks from a recognized institution.
(iii) At least three (3) years relevant work experience.
(iv) shown merit and ability and depicted in work performance
(v) Computer skills; and
(vi) Fulfil the requirements of Chapter six (6) of the Constitution.
Functional Skills
1. Computing skills, and
2. Communication skills
Competencies/ Attributes
3. Creativity;
4. Innovativeness; and
5. Professional Ethics and Values