Job Description
JOB TITLE: Business Partner, People and Culture
DEPARTMENT: Strathmore University Business School (SBS)
REPORTING TO: Manager, People and Culture(P&C)
JOB PURPOSE: To contribute to the achievement of the people and business strategy through People and Culture interventions for all Staff in the Strathmore University Business School. In liaison with the Manager, People and Culture, maintain and enhance the departmental resources by planning, implementing, and evaluating employee relations and People and Culture policies, programs, and practices.
MAIN DUTIES AND RESPONSIBILITIES:
1.Talent Attraction and Acquisition.
• Responsible for the implementation of the recruitment process.
• Oversight responsibility for the progress of all recruitment needs of the respective departments.
• In liaison with the Manager, People and Culture and the Head of Departments, assist in developing and implementation of the workforce plans to ensure that the departments are adequately resourced at all times.
2.Contracts Preparation, Renewals and Onboarding
• Efficient implementation of the contract management process
• Prepare contracts for new staff and ensure sign off by all relevant parties.
• Implementation of the staff onboarding procedure (except the induction training) to ensure that all new staff settle into their roles seamlessly.
• Preparation and issuance of letters which pertain to change of contracts terms for existing employees.
• Preparation of contract management related reports as and when required.
• Monitoring of the staff contract status.
• Responsible for general correspondence to external stakeholders (such as bank letters, visa letters, letters confirming staff details, letters to Sacco etc).
• Responsible for P&C communication on contracts management related issues such as change of employment terms.
3.Performance Management and Departmental transfers
• Participate in staff performance management and appraisals.
• Support performance improvement through provision of relevant training for employees on Performance Improvement Program (PIP) to equip them with the necessary skills to excel in their various roles.
• Responsible for efficient and end-to-end implementation of the internal staff movements policy and procedures e.g., Promotion, departmental transfers etc.
• In collaboration with the Heads of Departments, responsible for the identification and recommendation of staff due for promotions as part of succession planning
4.Staff training
• Ensure that new employees are properly on-boarded to foster a positive attitude, alignment to the University Values and Culture as well as ensure that the employees effectively integrate into SBS.
• Follow up on Induction Training for new staff within 3 months of taking up new roles.
• Working closely with Departmental Heads and Manager People and Culture to identify training needs and gaps and recommend training programmes to equip the staff with the necessary skills to deliver the business objectives.
• Responsible for collation of training needs from the departmental workplans and budgets.
• Ensure that all training requests from staff are attended to in accordance with the staff development policy and appropriate feedback is given to staff members.
• Prepare the confirmation and bonding letters for the approved training requests.
5.Staff Exit Management
• Manage all separations by ensuring that exit interviews are conducted in a timely manner and feedback provided to Management.
• Ensure that exiting staff are taken through the entire clearance process and their details are communicated to the relevant parties.
• Prepare final documentation for staff i.e., issue Certificates of Service.
6.P&C Reporting
• Responsible for SBS P&C reporting across all SBS P&C’s collaborators, both external and internal. This includes all type of reports to the SBS Management Committee, to the Management Board, to the University Council Committees and any other report as and when needed/necessary.
7.P&C Strategy and work plan execution and monitoring
• Responsible for the successful execution, monitoring and continuous improvement of the SBS P&C’s strategy and work plan.
JOB REQUIREMENTS
The post holder will be required to have and to demonstrate evidence of the following qualifications, attributes, and skills:
• Master’s degree in social science, Human Resources, or any other related field from a recognized institution
• Professional qualification in HR and be a member of IHRM.
• Have a clear grasp of the Kenyan Labor Laws and related policy framework.
• At least 5 years’ experience in implementing change in organizations with at least 2 years in a supervisory role.
• High level of Confidentiality.
• Professionalism.
• Excellent Communication Skills (Verbal and Written).
• Highly Organized.
• Interpersonal Skills.
• Attention to detail.
• Ability to multi-task.