Job Description
GRADE KPC 4
Job Ref No. KPC/ADVT/16/2023
a) Job Description
i. Support the Company Secretary in informing Board members of meetings and other
important dates, taking minutes at meetings, and maintaining documentation associated
with the board.
ii. Support the Company Secretary in keeping membership rolls updated and reviews and
stores pertinent organizational documents.
iii. Act as a liaison with Board Committees of the organization and update and keep copies of
resolutions.
iv. Assist the CS in preparation of Board matters through preparation and dispatching of board
agendas, Board papers, Board minutes and Board action reports.
v. Support the Company Secretary in safe custody of all board documents and record- keeping
thereof
vi. Retrieval of minutes / board resolutions when required
vii. Keep track of implementation status of Board resolutions
viii. Facilitate timely dispatch of the board notices, papers, letters and other correspondences
to the directors.
ix. Coordinating the directors’ transport and offer administrative support to the Board
x. Monitoring implementation of Board annual work plans.
xi. Assist the CS in ensuring Board Minutes are confirmed and filed.
xii. Perform any other duties relevant to the function.
'
b) Person specification
i. Bachelor of Laws (LLB) degree from a reputable University.
ii. Post Graduate Diploma in Law from the Kenya School of Law
iii. Be an Advocate of the High Court of Kenya
iv. Minimum of eight (8) years post qualification relevant experience three (3) years must
have been in a Senior Management role
v. Be a Commissioner for Oaths
vi. Be a Notary Public
vii. Be in possession of CPS (K)
viii. Member of Law Society of Kenya
ix. Member of the Institute of Certified Public Secretaries in good standing
c) Key Skills and Competencies
i. Comprehensive understanding of commercial law including legal and regulatory framework
governing the regulation of Energy sector
ii. Strong communication skills and ability to develop proposals, concept papers, position
papers as well as write reports and prepare relevant publications
iii. Flexibility and responsiveness in providing high quality customer service
iv. Proficiency in computer applications including word processing, spreadsheets, data base,
presentation, email, internet etc.
v. Ability to deliver Kenya Pipeline Company’s articulated vision for change, create a sense of
urgency around change and motivates staff to join change efforts.