Job Description
SENIOR RECORDS MANAGEMENT OFFICER, SEZA GRADE 5 REF: SEZA/HR/2023/12/6
a) Job Description
Duties and responsibilities
(i) Ensuring security of information, documents, files and office equipment
(ii) Supervision of the registry; sorting and classifying documents for filing.
(iii) Storage, updating and maintenance of personnel records and file index
(iv) Controlling opening of open, confidential and secret files
(v) Custody and Maintenance of SEZA documents; ensuring security of information and
Records in a registry/archives.
(vi) Ensuring mail are received, sorted, opened, and dispatched and related registers are
maintained
(vii) Planning appropriate office accommodation for registries;
(viii) Ensuring that file movement records are updated and maintained; overseeing security
of files and documents;
(ix) Ensuring receipt and proper dispatch of mails;
(x) Digitizing Authority’s documents for circulation and archiving.
b) Requirements for Appointment
For appointment to this grade, an officer must have at least:
(i) Bachelors Degree in Information Science Management, Records Management or any
of the Social Sciences plus a Certificate in Records Management/Information
Management or other relevant and equivalent qualifications from a recognized
Institution;
(ii) Supervisory Course lasting not less than two (2) weeks from a recognized institution
(iii) Proficiency in computer applications.
(iv) Fulfilled the requirements of Chapter Six of the Constitution