Job Description
Job Purpose
The role holder will be responsible for receiving, storing and supporting in the management of stock materials and inventory supplies or merchandise. He/She will be responsible for compiling stock records and submitting requisitions to replenish stock in line with the section’s procedures.
Key Duties and Responsibilities
Roles and Responsibilities
1. Responsible for counting, sorting, and checking incoming stock; verifies against requisitions, delivery notes or invoices.
2. Review and resolve discrepancies in the delivery of goods with suppliers to ensure accuracy of records.
3. Coordinate with vendors to obtain information regarding shipping status of incoming orders.
4. Maintain and organize stock in a neat and presentable manner ensuring that stock is easily accessible.
5. Organize and deliver goods from the store assigned to various departments where requisitions have been received and verified.
6. Ensure to properly package and label stock that is being movement from the store assigned to various departments. Engage the recipient department and ensure safe delivery of the stock.
7. Periodically check inventory to determine re-order levels and verify with records; requisitions standard stock items, supplies or materials.
8. Prepare documentation and inventory for stock taking and other ad-hoc audits.
9. Responsible for ensuring the store facility is in a good and clean status at all times. Ensure hygienic standards are maintained at all times.
10. Review and report defects or repairs on the store facility to ensure timely maintenance and repairs are carried out.
11. Report all potential and hazards immediately to the supervisor for guidance.
12. Adhere to safety standards and ensure to work with protective gear as expected while in the working space.
13. Adhere to standard operating procedures, polices and guidelines.
Qualifications
Kenya Certificate of Secondary Education (KCSE) with a mean grade of C - (minus) and above.
Work Experience
Two (2) years of inventory management experience in a large institution.
Competencies
Technical Competencies
Basic IT skills and a working knowledge of inventory management systems and working knowledge of Office365 Software (MS Excel, MS Word).
Behavioral / General Competencies
1. Interpersonal skills- create rapport with others and develops effective communication and team spirit with colleagues.
2. Personal Motivation and Drive - commits self to work hard towards goals. Shows enthusiasm and career commitment.
3. Adaptability/Flexibility - ability and willingness to be flexible, to adapt to and work effectively within a variety of changing situations and with various individuals and groups.
4. Professionalism –maintains a professional approach at work and with relationships.
5. Good Communication skills – both written and oral.