Job Description
Purpose:
The Grants Officer is responsible for supporting the grants activities of the organizations Global Africa Regional Office. The Grants Officer will monitor the implementation of activities, reporting, communications, and other functions in the successful execution of the organization’s Global Projects in Africa. This role is part of the larger Global Operations team
Delivery:
KEY ROLES AND RESPONSIBILITIES:
Conduct routine monitoring and evaluation of Partner activities, validating and documenting activities, providing clear feedback in areas which may require improvement to achieve program goals, and safeguarding against any potential or perceived misuse of funds.
Manage the appropriate systems, including Fluxx and Mides to ensure the organization and maintenance of meticulous records for each Partner, tracking and ensuring all necessary documentation (including individual grant agreements, milestones certifications, and payment requests/vouchers) are on file and are implemented on schedule.
Work with Program Team to act as the primary contact point for all Partners regarding technical inputs, progress on implementation, grant award inquiries, deliverables and milestones, budgets, payments, documentation, and compliant grant close-out.
Serve as liaison between Partners, technical/operations staff, and the ARO office and HQ to clearly document and address any necessary issues or challenges encountered during grant implementation.
Work closely with individual Partners to identify and rectify any delays or problems encountered in the implementation of the grants, ensuring issues are reported immediately to the appropriate program staff.
Participate in the design and solicitation process for future awards as well as the selection of additional Partners; assume a lead role to ensure the process is well-managed and conducted in a timely manner to eliminate administrative funding gaps between each new set of grant awards.
Ensure Partner adherence to the organization’s Global and donor funding requirements.
In collaboration with program staff and the finance team, provide Technical Assistance to partners in relation to grants
Assist headquarters teams with accurate tracking and reporting for donor-mandated reports.
Manage the close-out of grants.
Oversee the coordination of timely submission on approved milestones and deliverables; work closely with Partners to complete any delayed or incomplete milestones.
Assist with the financial oversight and review/processing of payment documentation (receipts) for any Partner awards as necessary.
Collaborate with program staff to establish the program’s annual objectives and outline how to allocate the budget.
Work with Program Officers to draft regular reports on the Partners’ progress and activities for senior and technical management as well as appropriate staff at headquarters.
Contribute to project work plans, budgets, and annual/quarterly reporting.
Perform other duties as assigned from time to time and falls within the capabilities of the employee.
Engagement:
Regularly interacts with other regional office staff and collaborates with the North America office staff, as appropriate to ensure work is on time and meets performance goals. Divisional policy, work plan and project needs determine the nature and frequency of external contacts. These include a well-defined constituency that has a moderate influence on regional office activities, assigned projects or operations. Requires regular contact with in-country partners, colleagues, and sister organizations, in order to advance the interests of the organization.
Knowledge, Skills and Abilities (KSAs):
Education:
Should have a first degree in project management, Business or related field from a recognized university with five years of work experience. Advanced knowledge of grants management life cycle and/or experience of working in the non-profit sector. Experience in data entry & management; Familiarity with Fluxx or related grants management platforms. Knowledge of Google suite platform is necessary.
Experience:
Minimum of 5 years experience in Grants management. Experience working with foundation grants preferred. Good understanding of best practices in procurement is necessary
Skills or Related Knowledge:
Ability to work independently and as a member of a team. Ability to synthesize information and generate persuasive and clear verbal and written communications; strong time management skills and the ability to multitask and meet deadlines with a keen attention to detail and follow-through; self-directed; and able to anticipate, prioritize, and manage tasks.
Excellent written and oral English communication skills. Must demonstrate good interpersonal and negotiation skills, in addition to the ability to work autonomously, using good decision making and computer skills (word processing, spreadsheet, Google suites). Analytical problem solving using systematic approaches to analyze and propose solutions is part of everyday activities, and cultural sensitivity is imperative. Knowledge of reproductive health issues is key
To Apply:
Applicants who meet the requirements stated above should send their applications and detailed CVs with a day – time Telephone number to the email address: jobs@hcsafrica.com with Regional Grants Officer on the Subject line. Candidates MUST indicate their Current and Expected salaries.
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