Job Description
Job Title
Human Resource Officer
Job Description
Position: Human Resource Officer
Location: Nairobi County
Reporting: Senior Human Resource Officer
About the Institute:
The Kenya BioVax Institute is a State Corporation tasked with the manufacturing, packaging and commercialization of specialized Health Products and Technologies (HPTs) that include vaccines, therapeutics and other biomedical products.
Job Purpose:
Implement Human resource functions and processes as guided by the Human Resource Policies and Procedures Manuals and Labour laws to ensure effective and efficient achievement of human resource objectives towards the realization of the Institute’s strategic plan.
Requirements:
1. Bachelors degree in any of the following disciplines: - Human Resource Management/ Development or equivalent qualification from a recognized institution; OR Bachelors degree in any of the following disciplines: - Economics; Sociology; Business Administration; Public Administration; Commerce with Post Graduate Diploma in Human Resource Management/Development or equivalent qualification from a recognized institution.
2. Member of the Institute of Human Resource Management (IHRM) or Kenya Institute of Administration; and
3. Fulfil chapter six (6) of the constitution.
Job Specification
Key Competencies and skills
1. Analytical and conceptual skills;
2. Excellent communication skills;
3. Integrity and professionalism;
4. Team player;
5. Creativity and innovative;
6. Emotional intelligence;
7. Ability to work under pressure;
8. Interpersonal skills; and
9. Results-driven.
Key Duties & Responsibilities
• Manage and updates contract renewal, evaluation and probation management for confirmation to the position after satisfactory performance;
• Manage and process human resource matters such as appointments, contract renewal, promotions, employees exit, confirmation of appointment after successful probation performance and processing of leave applications within existing rules, regulations and procedures;
• Compile reports on the implementation of the performance management systems including performance appraisal; Prepare monthly payroll and ensure regulatory and legislative compliance;
• Maintaining and providing performance appraisal reports to line managers for informed decision making;
• Prepare quarterly and annual training reports for submission to the necessary authorities and Government ministries to inform various training decisions;
• Facilitate timely settlement of full and final salary and gratuity for contract employees to ensure smooth exit process from the Institute;
• Provide guidance to line managers in respect of handling disciplinary issues in accordance to existing Human resource regulations;
• Maintain records of staff training and development programs for the Institute;
• Capturing and updating payroll and compliment data;
• Verify Pay Change Advices (PCA) for various transactions such as processing of salary adjustments and changes pertaining to staff earning for information;
• Carrying out authentication of academic and professional certificates of new employees joining the Institute; an
• Participate in recruitment and selection process.
Terms of Service
The successful applicant will be appointed for five (5) year contract term and may be eligible for reappointment as per the Kenya BioVax Human Resource Policy and Procedures Manual.
Applications should include the following:
1. Letter of Application (Indicate Vacancy Number)
2. Current Resume or Curriculum Vitae with telephone number and e-mail address
3. Three letters of professional reference with contact telephone numbers and e-mail addresses
4. Copies of Academic Certificates and Transcripts
Grade
KBI 7
No Sought
1
Advert Ref
KBI/61/02/2024
Recruitment
February Recruitment 2024