Job Description
Assistant Office Administrator III - Job Group “H” - Two (2) Positions – Advert No. 09/2024/01
Basic salary Kshs. 26,900 – 35,380 p.m. (Job Group ‘H’)
All other allowances as per the SRC circulars
Terms of service: Permanent and Pensionable
For appointment to this grade, a candidate must have:
i. Kenya Certificate of Secondary Education, mean grade C- (minus) with at
least C (plain) in English or Kiswahili language or its equivalent
qualification from a recognized institution.
ii. Diploma in Secretarial studies from the Kenya National Examinations
Council;
OR
Business Education Single and Group Certificates (BES & GC) from the
Kenya National Examinations Council in the following subjects:
• Typewriting III (50 w.p.m)/Computerized Document Processing III;
• Shorthand II (minimum 80 w.p.m);
• Business English II/Communications I;
• Office Practice II;
• Secretarial Duties II
• Commerce II;
• Office Management III/Office Administration and Management III.
iii. A certificate in computer applications from a recognized institution.
Duties and responsibilities
This is an entry and training grade for this cadre. An officer at this level will work
under the supervision of a senior officer. Specific duties and responsibilities will
include;
i. taking oral dictation;
ii. word and data processing;
iii. managing e-office;
iv. ensuring security of office equipment, documents and records
v. maintaining an up-to-date filing system in the office;
vi. operating office equipment;
vii. managing office protocol;
viii. managing office petty cash;
ix. handling telephone calls and appointments;
x. supervision of office cleanliness; and
xi. undertaking any other office administrative duties that may be
assigned.