Job Description
OFFICE ADMINISTRATOR II- ONE HUNDRED (100) POSTS- V/NO. 105/2024
Basic Salary Scale: Ksh 32,700 - Ksh 42,690 p.m. (CSG 11)
House Allowance: Ksh 5,000- 10,000 p.m.
Commuter Allowance: Ksh 4,000 p.m.
Leave Allowance: As provided in the Civil Service
Annual Leave: 30 working days
Medical Cover: As provided by the Government
Terms of Service: Permanent and Pensionable
For appointment to this grade, a candidate must have: -
a Bachelors Degree in Secretarial Studies or Bachelor of Business and Office Management,
from a university recognized in Kenya;
OR
Bachelors Degree in Social Sciences plus a Diploma in Secretarial Studies from the Kenya
National Examinations Council (KNEC);
Duties and Responsibilities
This is the entry and training grade for this cadre. An officer at this level will work under
the guidance of a senior officer. Duties and responsibilities at this level will include:-
(i) Taking oral dictation;
(ii) word and data processing;
(iii) managing e-office;
(iv) operating office equipment;
(v) handling telephone calls and appointments;
(vi) maintaining office diary and travel itineraries; managing office protocol;
(vii) ensuring security of office records, documents and equipment;
(viii) maintaining an up to date filing system in the office;
(ix) managing office petty cash;
(x) supervision of office cleanliness; and
(xi) undertaking any other office administrative services duties that may be assigned.