Job Description
IPOA/HR/12/2024: PRINCIPAL PLANNING OFFICER, IPOA GRADE 6 (1
POSITION) (CONSOLIDATED SALARY KSH.: 165,380 – 270,600)
Job Title Principal Planning Officer
Grade IPOA 6
Directorate Finance and Planning
Department Planning Monitoring and Evaluation
Location / Work Station Headquarters, Nairobi
Reporting Relationships
Reports to Assistant Director, Planning
Direct Reports Senior Planning Officer
Indirect Reports Planning Officer I
Job Purpose
Responsible for supervising the development and review of plans, frameworks,
Monitoring and Evaluation and development of performance reports as per the
IPOA Act.
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
1. Supervise implementation and/or review of policies, strategies, guidelines,
plans, rules, standards and procedures pertaining to planning, monitoring and
evaluation while ensuring compliance to applicable laws and statutes;
2. Supervise development of strategic plans, annual work plans and other
relevant plans in the Authority;
3. Supervise monitoring of the implementation of strategic plan, annual work
plans and the general performance in the Authority;
4. Supervise maintenance and utilization of Authority’s’ statistics;
5. Manage records in the division;
6. Coach, mentor, supervise and facilitate capacity development for staff under
their purview.
II. Operational Responsibilities / Tasks
1. Develop internal and external reports on planning, monitoring and evaluation
in the Authority;
2. Develop, harmonize and define performance indicators;
3. Track implementation of recommendations made by the Authority to
professionalize the National Police Service;
4. Conduct evaluation activities in the Authority;
5. Develop and/or review of monitoring and evaluation frameworks and tools;
6. Develop and implement M&E awareness and sensitization programs in the
Authority;
7. Collaborate with other departments and divisions for effective planning,
research, monitoring and evaluation;
8. Identify risks and formulate mitigation measures;
9. Communicate and implement management decisions;
10.Develop and implement individual work plans;
11.Implement risks mitigation measures; and
12.Implement management decisions.
Job Dimensions:
I. Financial Responsibility
Develop and monitor implementation of division annual work plan and budgets.
II. Responsibility for Physical Assets
Responsible for Office equipment, furniture and records.
III. Decision Making / Job Influence
1. Managerial decisions
2. Operational decisions
IV. Working Conditions
Predominantly in an office setting with occasional field travel.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
1. Master’s Degree in any of the following disciplines: Research, Public Policy,
Statistics, Project Management, Business Administration, Strategic
Management, Finance, Economics, Monitoring and Evaluation or equivalent
qualifications from a recognized institution; and
2. Bachelor’s Degree in any of the following: Economics, Business Management,
Finance, Project Management, Statistics, Monitoring and Evaluation, Social
Sciences or equivalent qualifications from a recognized institution.
Professional Qualifications / Membership to professional bodies
1. Professional qualification and membership to a professional body where
applicable;
2. Management course lasting not less than four (4) weeks from a recognized
institution.
Previous relevant work experience required.
Served in the position of Senior Planning, Monitoring and Evaluation Officer in
either Planning, M&E or Research for a minimum period of three (3) years at IPOA
grade 7 or for a period of nine (9) years in planning, M&E or research in the public
or private sector.
Functional Skills, Behavioral Competencies/Attributes:
Functional Skills: Behavioral Competencies/Attributes:
1) Organization and Planning Skills
2) Decision Making Skills
3) Interpersonal Skills
4) Communication Skills
5) Analytical Skills
1) Transparency and accountability
2) Ethics and Integrity
3) Team player
4) Creativity and innovation
5) Resilience