Job Description
IPOA/HR/22/2024: SUPPLY CHAIN MANAGEMENT OFFICER II, IPOA GRADE 9 (1
POSITION) )
Job Title Supply Chain Management Officer II
Grade IPOA 9
Department Supply Chain Management
Location / Work Station Headquarters, Nairobi
Reports to Supply Chain Management Officer I
Job Purpose
Responsible for administration of the supply chain function to ensure timely
availability of goods, works and services in the Authority.
Key Responsibilities/ Duties / Tasks
1. Support implementation of policies, strategies, guidelines, plans, standards
and procedures that impact on supply chain management while ensuring
compliance to applicable laws, statutes and circulars;
2. Conduct market surveys/research to inform procurement of goods, works
and services;
3. Support in the implementation of capacity building programs on supply chain
processes in the Authority;
4. Conduct registration/prequalification of suppliers and maintenance of the
lists;
5. Update inventory/stores in compliance with the relevant regulations;
6. Update records in the division;
7. Consolidate data for compiling internal and external reports in the division;
8. Implement risks mitigation measures;
9. Issue items to staff;
10.Develop and implement individual work plan.
Job Dimensions:
I. Financial Responsibility
Prepare annual work plan and budgets.
II. Responsibility for Physical Assets
Responsible for Office equipment, furniture and records
III. Decision Making / Job Influence
Operational decisions
IV. Working Conditions
Predominantly in an office setting with occasional field travel.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
Bachelor’s Degree in any of the following disciplines: Procurement, Purchasing,
logistics, Business Administration, Commerce or its equivalent qualification from a
recognized institution.
Professional Qualifications / Membership to professional bodies
A member of the Kenya Institute of Supplies Management (KISM)
Previous relevant work experience required.
This is an entry level job
Functional Skills, Behavioral Competencies/Attributes:
Functional Skills: Behavioral Competencies/Attributes:
1) Analytical skills
2) Organization and Planning Skills
3) Dispute Resolution Skills
4) Decision Making Skills
5) Interpersonal Skills
6) Communication Skills
1) Transparency and accountability
2) Ethics and Integrity
3) Team player
4) Creativity and innovation
5) Emotional intelligence
6) Resilience
7) Independence