Job Description
SUPPLY CHAIN ASSISTANT STORES & WAREHOUSE – (KET 7) TWO (2) POSITIONS REF:
KET/5/1C/40/83/VOL III – B (04/2024) ON PERMANENT & PENSIONABLE TERMS
Reporting to the Supply Chain Officer (Stores and Warehouse).
Job purpose
This Job is responsible for implementing the strategic procurement of goods, works services,
inventory management and disposal in accordance with the Public Procurement and Asset
Disposal Act (PPADA) 2015 and attendant regulations 2020. The job holder implements the
procurement plan and processes of the Logistics section (Operations & Maintenance and
Stores & Warehouses) of the Supply Chain department.
Key Responsibilities;
i). Ensuring compliance with all Public Procurement Statutory and Legal Requirements
in the organization;
ii). Compiling and Implements stores functions and processes for the Operation and
Maintenance Section of the department by maintaining inventory within the stores;
iii). Implementing storage and warehousing functions in line with the requirements of the
PPADA 2015;
iv). Participating and providing secretariat services in all procurement and asset disposal
committees including receipt and issuance of goods in the stores, inspection &
acceptance, and disposal committees;
v). Maintaining safe custody of the procurement and asset disposal documents and
records for the prescribed period;
vi). Retrieving information, as and when required for review and compliance purposes;
vii). Participating in regional and central stores and conduct quarterly and annual stock
taking;
viii). Preparing system request for goods received notes, service entries and invoices to
facilitate the procure to pay process;
ix). Preparing statutory reports in line with stores and warehousing;
x). Implementing inventory management to ensure optimal stock levels are maintained
in all regional stores and warehouses in the organization;
xi). Compiling lists for disposal of idle, obsolete and redundant materials in Regional
Stores and Sites;
xii). Ensuring Safety, Security and Cleanliness in the Storage Facilities.
Qualifications & Skills required
i). Diploma in Procurement/Purchasing/Supply Chain Management or related field from
a recognized institution.
ii). Associate member of Kenya Institute for Supplies Management (KISM).
Working condition - Office setting & Field visits for operations of regional stores and
warehouses.
MANDATORY REQUIREMENTS FOR ALL POSITIONS
Applicants MUST provide the following documents on application:-
i). A Signed application letter;
ii). A detailed Curriculum Vitae indicating current and previous employers, positions held,
level of education, current and expected salary, notice period required to take up
appointment and names of at least three professional referees;
iii). Copies of academic and professional certificates; and
iv). Copy of National Identification Card or Passport.
Important Information to note:
i). Candidates should provide all the details requested for in the advertisement. It is an
offence to include incorrect information in the application;
ii). Only shortlisted and successful candidates will be contacted;
iii). Canvassing in any form will lead to automatic disqualification;
iv). Shortlisted candidates shall be required to produce originals of their National Identity
Card, academic and professional certificates during interviews; and
v). It is a criminal offence to present fake certificates/documents.
Only Successful candidates will be expected to present the following Chapter Six Clearance
Certificates : -
a) Valid Certificate of Good Conduct from the Directorate of Criminal Investigations;
b) Valid Clearance Certificate from Higher Education Loans Board (HELB);
c) Valid Tax Compliance Certificate from Kenya Revenue Authority (KRA);
d) Current Clearance from the Ethics and Anti-Corruption Commission (EACC); and
e) Current Report from an approved Credit Reference Bureau (CRB).