Job Description
• Education: Bachelor’s.
• Job Type:Permanent.
• Location:Kisumu, Kenya.
• Career Level: Junior Level.
• Salary:Monthly Gross Salary: Monthly Gross Salary: Kshs. 60,000 (Approx. 600 USD).
• Deadline: 15th November 2021.
Our client a group of schools is looking for an Accounts Payable Accountant. The successful will be responsible for financial support to the company, initiating outward payments and posting expenses. This involves verifying invoices, reconciling statements and collating support documentation for payments and then carefully initiating payments, daily coordination of cash and cash requisitions in a timely and efficient manner, and ensuring that suppliers and service providers are paid on time, while observing the company’s policies and procedures. Must have at least 2 years experience in payables in a global company or manufacturing industry.
Key Responsibilities:
• Obtain supplier invoices from various departments in the Ngong Road campus and match them to the respective LPOs and requisitions, checking the prices and proof of delivery of goods, and that the supporting documents have been authorized in accordance with the company’s policies and procedures.
• Enter the invoice details into Sage on a daily basis, to the right expense, cost/profit centre and supplier accounts.
• Ensure appropriate withholding tax and withholding VAT is accounted for when entering invoices into Sage.
• Prepare a reconciliation/analysis of invoices to be paid and attach thereto the supporting documents, e.g. the supplier invoice, LPO, requisition, quotes and proof of delivery.
• Present the completed payment documentation on a daily basis to the Accounts Payable/Payments Manager for checking and then the Finance Director for approval.
• Maintain a proper and systematic filing of all supplier documents – invoices, LPOs, requisitions, proof of delivery documents, quotes.
• Ensure all payments (by cash or by bank) are posted on a daily basis into Sage to the right expense, cost/profit centre and supplier accounts.
• Ensure cash salaries and advances are paid to staff on time.
• Action cash requisitions from cost centres on a timely basis – as per the cash policy.
• Prepare and ensure the cash requisitions have been properly authorized before processing payments.
• Prepare and ensure petty cash and cash requisitions reconciliations are performed on a timely basis.
• Submit petty cash and cash requisition reconciliations to Accounts Payable/Payments Manager on a timely basis for review.
• Input transactions to respective internet banking platforms for approval and payment. Where cheque payments are required, prepare cheques and get them signed by respective signatories.
• Follow approved cheque and cash payment procedures.
• Ensure properly authorized documents are obtained for all petty cash payments.
• Ensure that the total of petty cash on hand and vouchers for expenditure awaiting external supporting documents, balance to the Excel cash record and the Sage cash GL account at all times, and that cash float box is secure against theft.
• Any other duty as assigned from time to time by the Accounts Payable/Payments Manager.
Qualifications:
• Must have a bachelor’s degree in business/accounting.
• Must be ACCA/ CPAK
• Must have experience in manufacturing/a global
• Must have at least 2 years experience in in payables in a global company or manufacturing industry.
• Able to carefully process payments, verifying invoices and reconciling statements without making mistakes.
• Analytical, attention to detail and accurate.
• Creative and innovative.
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