Job Description
Major Responsibilities
Manage and maintain the GCEO’s diary;
Filter emails, highlight urgent correspondence and print attachments;
Ensure busy diary commitments, papers, and travel arrangements are managed
effectively including producing a daily folder with diary, necessary papers, etc.;
Conduct weekly diary meetings with the GCEO to discuss upcoming engagements,
invitations and other requests;
Schedule on behalf of the GCEO meetings between him and his direct reports and the
committees and groups to which he is a member;
Coordinate travel and accommodation requirements in connection with others and
ensure arrangements in place for the GCEO match his requirements;
Tabulate and retrieve GCEO’s official expenditures and claims;
Filter general information, queries, phone calls and invitations to the GCEO by
redirecting or taking forward such contact as appropriate;
Manage the process of calling for briefing the GCEO from start to finish to ensure that
he is fully prepared for all engagements;
Keep and maintain an accurate record of papers and electronic correspondence on
behalf of the GCEO;
Draft, type and dispatch all the GCEO’s correspondence;
Minute general meetings as required and complete research on behalf of the GCEO;
Keep and retrieve files;
Ensure guests meeting with the GCEO are well taken care of;
Provide a service that is in line with the GCEO’s work habits and preferences.
In addition to the above duties, the Executive Personal Assistant may be required to perform
other related or unrelated duties based on the company’s needs.
Desirable skills, knowledge and experiences
Experience
A Bachelor’s Degree in a relevant field;
Master degree in any field is an added advantage
A minimum of five years in administration/public relations at a senior level;
Demonstrable experience in an administration/executive assistant/PA role in a highly
pressurized environment requiring tact, judgment and discretion in handling internal
and external contacts;
Experience of diary management/researching and booking of travel and
accommodation;
Experience of successfully working with senior management;
Experience of working Development finance institutions (DFIs),international
organizations or multinational private sector;
Must be proficient with the keyboard and IT applications;
Shorthand and excellent typing skills- Good computer literacy, speed and accuracy
essential. (MS Office, Excel, PowerPoint, Outlook).
Critical Competencies
Bilingual: English and French;
Attention to detail and deadlines;
Ability to filter information and assess priorities;
Ability to think ahead and anticipate needs before they arise;
Ability to exercise discretion in dealing with confidential or sensitive matters.
Excellent organizational skills;
Excellent communication skills, both verbal and written;
Professional telephone manner;
Willingness to work in a multicultural environment;
Bright, confident personality;
Well presented;
Flexible and mature approach with ability to work unsupervised.
Conditions of the offer
The African Guarantee Fund for Small and Medium –sized Enterprises (AGF) is an equal
opportunity employer and offers a competitive regional salary with an excellent package of
benefits. AGF prides itself on its collegial, supportive and gender-sensitive work environment,
and believes that a diverse workforce fosters excellence. Female candidates are strongly
encouraged to apply.