Job Description
SENIOR ADMINISTRATION OFFICER, ODPC 5, ONE (1) POST - V/NO. 19/2022
An officer at this level will work under supervision of a more senior officer to formulation
and execution of the Office’s administrative policies and procedures; spearheading
implementation of cross cutting initiatives; and coordination of specialized support
functions and services.
The officer will be responsible to the Deputy Data Commissioner, Corporate Services.
A. Terms and Conditions of Services
i. Basic salary Kshs. 87,132 – 134,289 PM
ii. House Allowance Kshs. 35,000 PM
iii. Commuter Allowance Kshs. 8,000 PM
iv. Leave Allowance Kshs. 20,000 PA
v. Annual Leave 30 working days per Financial Year
vi. Medical Cover and other allowances As provided by the ODPC
vii. Terms of Service Permanent and pensionable
B. Requirements for Appointment
For appointment to this grade, an officer must have:-
i. Minimum of four (4) years’ of experience in a similar or related position;
ii. Bachelor’s degree in Business Administration or its equivalent qualifications or
a relevant social science from a recognized and accredited institution;
iii. Membership with relevant professional body of good standing;
iv. Proficiency in computer applications; and
v. Shown merit and ability as reflected in work performance and results.
C. Duties and Responsibilities
Specific duties and responsibilities will entail:-
i. Implementing administrative services policies and procedures;
ii. Ensuring general cleanliness in offices and Office’s grounds;
iii. Coordinating allocation of office accommodation;
iv. Liaising with procurement unit to ensure provision of office equipment and
materials;
v. Ensuring utility bills are paid on time;
vi. Preparation and updating of office equipment and furniture inventory;
vii. Implementation of administrative service delivery initiatives;
viii. Facilitating and processing foreign travel clearance;
ix. Coordinating fleet maintenance and management;
x. Coordinating meetings, conferences and other internal events;
xi. Ensuring general maintenance is undertaken on schedule; and
xii. Generating administrative reports on repairs and maintenance
D. Skills and Competences
The following core competencies and skills will be required;
i. Supervisory Skills;
ii. Technical skills;
iii. Communication skills;
iv. Problem solving skills;
v. Report writing skills;
vi. Creativity and Innovativeness;
vii. Interpersonal skills.