Job Description
REGISTRAR, FINANCE AND ADMINISTRATION – KCAA
SCALE 5 (REF: EASA/ADM/01/22)
Department: East African School of Aviation
Reports To: Director, East African School of Aviation Job Purpose To develop and implement policies and procedures for administrative support services including Finance, Hospitality, Central administration, Occupational safety & health, Security,
Human resources, Environmental management, Facility management and Record keeping to ensure a safe & secure learning environment necessary for offering quality aviation training.
Scope of Work/Duties/Responsibilities
- Formulating and overseeing the implementation of Finance and Administration
strategies, policies regulations, processes and procedures for the school;
- Developing and implementing the school’s strategic objectives on Finance and
Administration;
- Overseeing the implementation of the School’s operations, annual budgeting
process, capital and operating expenditure to ensure prudent financial
management and accounting;
- Developing and implementing the School’s Quality Assurance, Risk management
and Safety Management systems to ensure compliance with quality and safety
standards;
- Ensuring that the School’s Supply chain, Finance, ICT and Human Resource
activities are carried out in line with relevant laws, rules and regulations;
- Overseeing security of physical facilities, buildings and persons through
establishment of appropriate security intervention measures;
- Overseeing the management of the School’s physical facilities and Projects for
optimum utilization;
- Managing and maintaining records to ensure integrity and safe custody of official
information;
- Coordinating day-to-day administrative activities of the School;
- Supervising outsourced services at the School;
- Coordinating office/classroom management services, staff houses; hospitality
services, medical, transport and logistics;
- Coordinating provision of basic medical services to students at the EASA
Dispensary;
- Performing other duties as may be assigned by the Director, East African School of
Aviation.
Qualifications
- Masters degree in any of the following disciplines: Business Management, Finance,
Public Administration, Human Resource Management or equivalent qualification
from a recognized institution;
- Bachelors degree in any of the following disciplines: Business Management,
Finance, Public Administration, Human Resource Management or equivalent
qualification from a recognized institution;
- Certificate in a leadership Course lasting not less than four (4) weeks from a
recognized institution will be an added advantage.
- Certificate in a Management Course lasting not less than four (4) weeks from a
recognized institution will be an added advantage.
- Membership of the recognized professional body in good standing;
Experience
- A minimum of ten (10) years in the field of Air traffic services, four (4) of which
must be in management role;
Knowledge and Skills.
- Leadership skills.
- Counselling skills
- Communication skills
- Interpersonal skills;
- Organizational skills;
- Analytical skills;
- Problem solving skills;
- Shown merit and ability as reflected in work performance and results;
- Fulfilled the requirements of Chapter six (6) of the Constitution.
- Proficiency in computer applications;