Job Description
DEPUTY DIRECTOR, FINANCE AND ACCOUNTS NAMATA GRADE 3
(1) POST
The Deputy Director, Finance and Accounts is responsible to the
Director Corporate Services for ensuring prudent and optimum
utilization of Authority funds and preparing financial reports and
managing the financial resources of the Authority through preparation
and submission of budget proposal to the government and other
financing agencies.
(a) Duties and Responsibilities
Specifically, duties and responsibilities will entail:
(i) Manage all issues pertaining to the finance and accounts
functions of the Authority;
(ii) Coordinate the development and implementation of sound
financial management policies and procedures for the Authority;
(iii) Coordinate the preparation of annual budget and forecasting of
annual cash flow requirements;
(iv) Enforce budget cost controls among the Authority’s directorates,
departments and divisions by reviewing expenditure returns,
prepare variance analysis and recommending corrective action;
(v) Advice the Board and management on financial and accounting
matters;
(vi) Ensure the application of Government accounting policies in all
the financial operations of the Authority;
(vii) Plan and coordinate timely preparation of annual work plans and
budget estimates;
(viii) Coordinate the development and management of internal
controls and compliance systems;
(ix) Ensure the Authority maintains records of all its financial
transactions;
(x) Coordinate preparation of the Annual Financial Report in
accordance with accounting standards and procedures;
(xi) Coordinate the preparation of the final annual statement of
accounts in accordance with accounting standards, procedures
and submission to the Board and other relevant institutions;
(xii) Undertake review of management accounting reports before
submission to senior management and the Board;
(xiii) Develop and maintain complete and accurate records of the
Authority’s financial transactions by regularly reviewing the
financial and accounting systems;
(xiv) Monitor and evaluate the utilization of Authority funds with a
view to accounting for all expenditures;
(xv) Ensure compliance with applicable financial statutory
obligations and circulars;
(xvi) Account for revenues generated from Appropriations In Aid (AIA)
by the Authority;
(xvii) Coordinate the consolidation of the Authority’s printed budget
estimates and revised budget as per guidelines issued by
National Treasury;
(xviii) Develop and manage internal controls and compliance for the
utilization of the Authority’s financial resources;
(xix) Coordinate the Authority’s Public Private Partnership program
strategies;
(xx) Forecast annual cash flow requirements of Authority;
(xxi) Participate in stakeholder’s management to ensure sustainable
partnership;
(xxii) Assesses Authority’s financial risks and develops strategies for
mitigation;
(xxiii) Ensure timely disbursement and payments for goods and
services as per contract terms;
(xxiv) Schedule all payment within the Authority’s budgetary
provisions;
(xxv) Review expenditure returns from departments, prepares variance
analysis and recommends corrective action;
(xxvi) Analyse and interpret financial reports and other accounting
records;
(xxvii) Maintain accurate and complete financial records of the
Authority’s expenditures by regularly reviewing the financial and
accounting systems;
(xxviii) Approve training projections for the department’s staff;
(xxix) Develops and installs effective financial management systems
and procedures;
(xxx) Maintain efficient financial reporting and accounting.
(xxxi) Implement accounting policies and procedures;
(xxxii) Prepare variance financial accounts analysis and recommends
corrective action; and
(xxxiii) Mentor, coach and counsel staff working under the department
(b) Requirements for Appointment
For appointment to this grade, an officer must have:
(i) At least ten (10) years relevant working experience, four (4) of
which must have been at a management level;
(ii) Master’s Degree in any of the following: Accounting, Business
Administration, Finance or their equivalent qualification from a
recognized Institution;
(iii) Bachelor’s Degree in Commerce, Business Administration,
Business Management (Finance or Accounting option) or other
relevant and equivalent qualifications from a recognized
institution(iv) Certified Public Accountant (CPA K) or Associate of Certified
Chartered Accountant (ACCA); and
(v) Membership and in good standing of the Institute of Certified
Public Accountants of Kenya (ICPAK) or any other recognized
professional body.
(vi) Leadership course lasting not less than Four (4) weeks from a
recognised institution.
(vii) Management course lasting not less than four (4) weeks from a
recognized institution;
(viii) Registered with an accredited and recognized professional body;
(ix) Proficiency in computer skills;
(x) Fulfil the requirements of Chapter Six of the Constitution
(c) Functional Skills, Behavioral Competencies/Attributes
(i) Leadership skills
(ii) Problem-solving skills
(iii) Analytical skills
(iv) Negotiation skills
(v) Ability to mobilize resources
(vi) Communication skills
GENERAL APPLICATION REQUIREMENTS
Interested Candidates MUST provide:
- Application Letter;
- Copies of academic certificates and testimonials;
- A copy of the National Identity Card or Valid Passport;
- Updated Curriculum Vitae (CV) detailing current position,
qualifications, working experience, a working email and Daytime
telephone number;
- Indicate the Position applied for on the Envelope.
OTHER KEY REQUIREMENTS
- Kenya Revenue Authority (Tax Compliance Certificate);
- Higher Education Loans Board (HELB Clearance Certificate);
- Criminal Investigations Department (Certificate of Good Conduct);
- An approved Credit Reference Bureau (CRB Report);
- Ethics and Anticorruption Commission (Dully filled and completed
first schedule (s.13) and self-declaration form stamped by the
EACC.