Job Description
JOB TITLE: RECORDS OFFICER 111 UC 7
DEPARTMENT: HUMAN RESOURCE AND ADMINISTRATION DEPARTMENT
GRADE: UC 7
PURPOSE OF THE JOB
Responsible for management of members documents and correspondences.
Duties and Responsibilities
I. Operational Roles and Responsibilities:
a) Create and Maintain the Sacco members documents databases and ensure quick retrieval of information;
b) Analyze the Sacco’s documents and information needs and develop procedures to
ensure these requirements are met;
c) Audit the information that is created and stored within the Sacco’s members files database;
d) Determine the length of time the Society records are kept by referring to Policy and
legislative requirements;
e) Member data change - amendment of members details;
f) Advice Management on registry policy and procedures (policy evaluation and review);
g) Ensure security of registry and documents;
h) Generate and submit monthly reports on registry activities;
i) Conduct files audit;
j) Prepare report on documents to be archived as per timelines on Document
Management Policy;
k) Receive and verify documentation of files received from other departments for
archiving;
l) Standardize files description within the organization;
II. Perform any other duties as may be assigned from time to time
Academic & Professional Qualifications
The jobholder must possess:
1) Bachelor’s Degree in Records Management or an equivalent field from a recognized University in Kenya
2) Minimum of three (3) years’ relevant experience;
3) Must have knowledge in use of MS office packages.