Job Description
OFFICE ASSISTANT/TEA LADY, Ref. OA-001/2022
Department: Human Resource & Administration
Reporting To: Administration Assistant
Job Summary
The Office Assistant/Tea Lady will provide reliable office support and kitchen services at the Institute.
KEY DUTIES AND RESPONSIBILITIES
o Ensure the offices, meeting rooms are clean and all relevant equipment are in good
working condition.
o Organize office tables and surfaces in an orderly manner
o Prepare tea for office staff/visitors and serve in the required tea stations/meeting rooms
o Ensure outsourced meals are served; take stock of delivered meals
o Collect all related service paraphernalia, cutlery, washing them up and putting them
away.
o Ensure the kitchen is clean and hygienic at all times
o Keep the social amenities (kitchen, meeting room’s etc.) clean
o Keep stock of kitchen consumables and order/re-order when necessary
o Keep stock of all kitchen equipment and cutlery; record and report any damages
o Ensure sundries needed in the washrooms are available at all times.
o Any other duties as may be delegated by your supervisor
QUALIFICATION AND KNOWLEDGE
- At least a high school certificate
- Proficiency in English and Kiswahili languages
- Must be in possession of a valid Food Handlers Certificate from the required authority
EXPERIENCE
- One (1) Year of relevant working Experience in an office set up.
SKILLS/COMPETENCE
- Has adequate comprehension skills to understand instructions
- Maintain high standards of confidentiality and is highly trustworthy
- Ability to perform a variety of standard office related tasks
- Good interpersonal, Communication and Organizational skills
- Consistently approaches work with energy and a positive, constructive attitude.
- Focuses on result for the client and responds positively to feedback.
In addition to the professional qualifications, successful candidates will be required to meet the expectations of Chapter 6 on Leadership and Integrity and possess;
o Valid certificate of Good conduct
o Clearance certificate from the Ethics and Anti-Corruption Commission
o Certificate of compliance from the Higher Education Loans Board (HELB)
o A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
o A valid certificate of clearance from the Credit Reference Bureau
o A relevant identification document