Job Description
Person specification for HR Manager
Line Manager- Headmaster
Duties and responsibilities will include:
1.Talent Acquisition
o In liaison with the Headmaster, conduct manpower planning and develop the school’s recruitment strategy to meet recruitment targets.
o Accountable in recruiting efforts such as long-listing candidates, coordinating interviews with the managers, participating in interviews as an ex-officio, recommending new sources for candidate recruiting, managing job postings on various platforms and offer management to successful candidates.
o Build and maintain a strong network of potential candidates through proactive market
research and ongoing relationship management
o Carrying out background and reference checks and preparing recruitment status reports for
use by management.
o Participate in new employee orientation and provide current and prospective employees
with information about policies, job duties, working conditions, wages, opportunities for
promotion and employee benefits to foster positive attitude toward organizational
objectives.
o Champion talent management by Working with Headmaster and line managers to
implement innovative retention strategies.
o Be a change agent and specifically coordinate the implementation of the school’s happiness
culture initiative.
2.HR Policies and Procedures:
o Institute and implement HR strategies, policies, procedures and best practices and providing guidance, advice and support to management and staff in applying relevant organizational policies & directives and seeking feedback about these
o Serve as a link between management and employees by handling questions, interpreting and
administering contracts and helping resolve work-related problems and personal issues that
could affect work.
o Support in reviewing and implementing staff rules and regulations in consultation with the
Headmaster, union. I.e. HR manual, CBA, Code of conduct, employment act, environmental
policies, safety policies etc.
o Act as the secretary representing the employer in CBA negotiations.
3. Employee relations
o Serve as a link between management and employees by handling questions, interpreting and
administering contracts and helping resolve work-related problems and personal issues that
could affect work.
o Working closely with departments, increasingly in a consultancy role, assisting line
managers to understand and implement policies and procedures.
o Prepare formal hearing briefs present at all personnel-related hearings and investigations.
o Analyze statistical data and reports to identify and determine causes of staff problems and
develop recommendations for improvement of staff policies and practices.
o Facilitate a culture of fair employee relations through managing the internal misconduct and
grievance processes within the parameters of labour legislation and HR policies
o Oversee research, investigation, negotiation and resolution of all types of appeals and
grievances.
o Work with Headmaster in the development of integrated appeal and grievance solution
o Ensure that all staff members know what steps to follow and whom to contact in case of a grievance
4. Performance Management and Training
o Participate as a professional advisor in the formulation and implementation of performance
management policies
o In liaison with HOD’s support implementation of the performance management system fairly
and on time and follow through on performance outcomes.
o Provides support in advising managers and staff on performance management to ensure
effectiveness, compliance and equity.
o Planning, and sometimes delivering, training, including inductions for new staff.
Wage, salary and benefits administration
o Receive and review grievances and complaints related to entitlements and benefits, assessing
and evaluating the merit of each case and making recommendations for resolution;
o Provides advice to staff as first the point of contact regarding interpretation and application of
policies, regulations and rules concerning conditions of service, entitlements and benefits.
o In liaison with Headmaster and Finance manager, determine benefits and entitlements for staff on the basis of contractual status in line with the salary structure
o Facilitate relevant payroll variable inputs.
o Review and prepare reports on overtime
5. Law observation and compliance
o Research on and advise the management on changes in employment laws and laws affecting
employees and their work
o Ensure that all HR activities and operations conducted by the school are statutory compliant.
o Support the facilitation of statutory required certificates and licenses are obtained and
properly kept for easy retrieval when needed.
o Implement and observe CBA regulations
6. Leave and Attendance Management:
o Manage leave and attendance system and take measures that all the employees follow through the same.
o In liaison with the HoDs address highlighted problem cases of attendance and work with the
supervisor to correct the same.
Leadership and Operational
o Lead the HR Department
o Generate accurate and timely HR reports in the required format as requested by the
Headmaster.
o Constantly update the organogram and ensure zero job duplication
o Lead application of immigration permits for foreign students and staff
o Lead in succession planning and advise on reward model for long-servingg staff
o Lead in sourcing for staff insurance covers and provide the link between staff and the insurer/
insurance broker
o In charge of staff housing
o Provide guidance and supervisory role to admin representatives
Applicants should have:
- A HR-related bachelor’s degree or any first degree plus post-graduate HR qualification
- A minimum of 5 years of progressive experience in end-to-end HR management and leadership
- Member in good standing of IHRM
- Working experience in an international school will be highly advantageous
- People-oriented
- CHRP(K) or a current CHRP student
- Experience in managing different types of employees- consultants, expatriates, contract, union including CBA negotiations
- Knowledge of Kenya’s employment laws
- Knowledge of relevant immigration status application will be advantageous
- Experienced and qualified ladies are highly encouraged to apply.
Greensteds International School is committed to safeguarding and promoting the welfare of children and young people and expects all employees and volunteers to share that commitment. Employment is subject to suitable background checks, including the receipt of satisfactory references, one of which must be from the most recent
employer.